Company Fleet

JDS require an Administrator to join our busy team in Crayford, Kent.

Previous experience in an extremely varied and fast paced office environment and knowledge in Service/Helpdesk is desirable but not essential as full training will be provided.

**Purchasing **- dealing with suppliers, obtaining quotations and negotiating best prices, following through orders with suppliers from PO to delivery ensuring teams are all updated with progress, resolving issues with orders and arranging returns.

**Management of fleet**:

- process new vehicle procedure, keeping fleet spreadsheet up to date, collating driver check lists per month, scheduling vehicle swaps, scheduling MOT & Services, checking of dash cam video footage, arranging signwriting. Researching and presenting findings to management team for new vehicle innovation such as electronic/hybrid vehicles. Assisting with breakdowns, arranging replacement windscreens, arranging replacement tyres. Collating information from driver when an accident occurs. Signing in and out of vehicles.

**Management of company tools and clothing -** ordering and asset registering of new tools. organising calibrations of existing tools, obtaining ladder and harness inspection forms, signing in and out tools and equipment to engineering staff.

**Administration tasks as set by Management Team **- updating spreadsheets, creating reports from the internal system, archiving of documentation, organising training, arranging accommodation/transport bookings.

**Operations **- raising quotations, processing contract mobilisations, renewals and terminations, raising RAMS, processing of Invoices.

**General office tasks** - taking phone calls, scanning, filing, archiving, post, assisting with Birthday cards for employees.

Ensure that Monthly KPI’s are met
- An advanced level of computer skills will need to be evidenced focusing on Microsoft Office in particular, Outlook, Word, Excel and Powerpoint
- Attention to detail
- Capacity to work under pressure and to deadlines
- Results and Customer service focused
- Discretion and confidentiality is essential
- Drive and passion
- Excellent communication and interpersonal skills
- Flexibility and open to change
- Initiative, self-motivated
- Influencing and negotiation
- High level of verbal and written skills
- Organisation
- Professional attitude
- Consistently display positive, professional and approachable behaviours - displaying the company behaviours
- Work co-operatively with others as part of a team.
- Experience in prioritising conflicting workloads
- Flexibility to travel when required eg take vehicles to garages.
- Driving licence essential.

**Benefits of working with JD Services**:

- Competitive salary up to £25,000.00 depending on experience and qualifications
- Working hours of 8am until 5pm, Monday to Friday
- Overtime available
- 25 days holiday plus bank holidays
- A day off for your Birthday
- Defined Contribution Pension Scheme
- Death in Service cover available
- Healthcare scheme available after qualifying period (after 2 years)
- Sociable company with regular events throughout the year
- Welcoming environment and friendly team
- Opportunity for travel to on-site meetings or to additional JDS locations
- Progression and training available and encouraged

JD Services HVAC Ltd is an equal opportunities employer, celebrating diversity, inclusivity and creating a respectful environment for all our employees.

Pay: Up to £25,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Holidays
- Monday to Friday

Ability to commute/relocate:

- Crayford, DA1 4BF: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (required)

Licence/Certification:

- Drivers Licence (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 13/06/2024
Expected start date: 01/07/2024