Projects Co-ordinator

Join our team as a Projects Co-ordinator for Capital department at the William Harvey Hospital, Ashford.

We understand the importance of accommodating the diverse needs of our employees. That's why we are able offer flexible working hours for this position

As the Projects Co-ordinator, you will be responsible for co-ordinating and monitoring multi-level complex work streams throughout the Estates and Capital service areas. This includes overseeing contractual and financial requirements, as well as managing and reporting on a multimillion-pound capital expenditure program.

Reporting directly to the Associate Director of Capital and Property, you will be a key point of contact for internal teams, external partners, and stakeholders. Excellent communication skills are essential as you will be liaising with a wide range of individuals on a regular basis, ensuring the provision of information and scheme updates.

**Responsibilities**:

- Coordinate and monitor the expenditure of capital projects, totalling approximately £50 million.
- Provide regular reports to the Associate Director of Capital Projects, including financial performance of individual projects.
- Serve as the main point of contact for processing orders throughout the procurement and finance processes.
- Record all expenditure and manage capital expenditure activities, including certification.
- Ensure compliance with procurement processes and implementation of new contracts.
- Oversee external contractors, tracking expenditure, resolving payment queries, and ensuring timely payments.
- Undertake complex information analysis and generate detailed reports. - Monitor and evaluate risks and issues, proactively resolving and escalating as necessary.
- Contribute to performance management, focusing on project finances. - Coordinate and participate in relevant meetings, providing information, advice, and support.
- Manage the Capital Projects Performance Reports (PPR) and provide key information on financial performance to Project Managers.
- Collaborate with project team members to ensure workflow remains on schedule.
- Generate the monthly PIEC Capital Report for the Director of Capital & Technical. - Liaise with the Trust Finance Team to align project performance figures.
- Handle all Capital Projects related enquiries, both financial and administrative.
- Maintain proper documentation and filing for individual projects. - Utilize and enhance complex cost tracker spreadsheets.
- Analyze data and advise on solutions to payment issues.
- Liaise with the Procurement Teams to overcome any Purchase Order release issues.
- Prepare financial reports.
- Organize work schedule and adapt as required to meet deadlines and commitments.

**Requirements**:

- Ability to make informed decisions and be accountable.
- Strong problem-solving skills and ability to overcome financial issues.
- Proficiency in analysing financial expenditure and cash flow information.
- Excellent organizational skills and ability to prioritize workload.
- Strong communication and coordination skills within a multidisciplinary team.
- Ability to remain calm and work under pressure in a busy environment.
- Experience with financial forecasting and analysis.
- Familiarity with surveys and audits on project accounts.
- Proficiency in Microsoft Office, particularly Word and advanced Excel.
- Previous experience working in a busy Capital Projects Team or similar.
- Experience in writing, issuing, and presenting reports.

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00-£30,000.00 per year

**Benefits**:

- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Willesborough: reliably commute or plan to relocate before starting work (required)

Work Location: In person