Contracts Assistant

An opportunity has arisen for an individual whom might be interested in starting a career within procurement or for anyone with procurement experience whom might be interested in working within an NHS setting.

Duties will include:
To work with the Cost Improvement Officer in providing a high quality professional supplies service to two client healthcare organisations; ensuring compliance with legislation, national and local policies.

Supports work towards identification of savings opportunities monitoring and reporting progress as required.

Supports with the assessment of customer requirements, negotiates with supplier to maximise benefit opportunities.

Assist the Cost Improvement Officer in creating a culture which will ensure the delivery of a professional Supplies service which will be fit for purpose.

Works with the Cost Improvement Officer in the development of the CIP savings tracker.

To track current savings performance against the service activity of current contracts, reporting back to the Cost Improvement Officer accordingly.

Assist in providing monthly reports to the Contracts Manager detailing performance against key financial and operational objectives.

To ensure that orders for goods and services are placed in a timely manner in accordance with Trust procedures.

Ensures that invoice queries are kept to a minimum and resolved in liaison with CIP Purchasing, Stores and Finance staff. Responsible for amendments to invoices if required.

Supports the monitoring of the current contracts for both savings and contract renewal.

To take opportunities to ensure best value for money by assisting in the preparation of contract specifications, the maximisation of competition by quotation and tender and the negotiation of contracts for goods and services not already covered by a CrownCommercial Service, NHS Supply Chain agreement or other collaborative agreement.

Undertake statistical or systems analysis on procurement matters as required, and provide written and management reports to stakeholders and interested parties.

To work within the organisations’ policies or procedures and follow Standing Financial Instructions and Standing Orders.

To assist with procurements under EU law when the appropriate criteria apply.

To support in the identification of savings and non-monetary added value opportunities.

To assist in contracting or other projects required by general service provision or delegated operational/financial objectives identified within the procurement work plan.

Supports staff in ensuring those items eligible for VAT exemption are identified and action is taken accordingly.

Supports trials and demonstrations of equipment and materials and provides reports on performance in conjunction with other departments as appropriate.

Supports team to ensure all loan equipment suppliers who are not included on the master indemnity agreement sign our indemnity forms, monitor the loan periods and liaise with departments as necessary.

Monitors and ensures that orders are expedited regularly to guarantee delivery of goods and services to customers when required.

Responsible for ensuring customer complaints are dealt with promptly and efficiently when asked to do so.

To contribute to maintaining a safe working environment is maintained for self and others, taking appropriate action as necessary in line with legislative, Trust and Departmental requirements.

To assist in ensuring that all systems and procedures concerned with Health & Safety at Work are observed by staff, investigating any contravention's to any area which falls within the scope of Health & Safety and implementing any corrective action necessary.

This role is initially until 31.03.23 with the view of extension. Hours of work are 22.5 hours each week and there is flexibility around days of work.

Taskmaster Resources is operating as a recruitment business for this role.