Financial Management Assistant

3 weeks ago

Manchester, United Kingdom The Christie NHS FT Full time

DUTIES AND RESPONSIBILITIES Support the Head of Financial Management (HoFM), Divisional Finance Manager (DFM), Finance Manager (FM) and Assistant Divisional Finance Manager (ADFM) in providing an effective monitoring and reporting service to the trust in accordance with the agreed timetables, procedures and standards prescribed within the trust. This involves the interpretation of data to provide solutions to complex problems. Support the Financial Management team with the co-ordination of central processes and projects, to include Freedom of Information requests and trust planning returns. Co-ordinate the FMA rota, ensuring team members are fully trained and a clear rota is in place, and support the co-ordination of month end processes.

To assist in the preparation of revenue budgets and to provide financial advice/information to budget holders regarding these budgets. This includes the verification of previous years budget brought forward, setting for example staffing, income budgets etc for the current year and is responsible for the reconciliation of budget entry on a monthly basis. To investigate material variances from budgets, using budget variance analysis (e.g. compilation of pay spreadsheets, completion of income reconciliations based on activity undertaken) under the direction of the DFM/ ADFM and to report findings or conclusions and provide a range of options for resolution to the relevant managers within agreed timescales.

This will facilitate forecasting the levels of expenditure/activity/income within those directorates whilst highlighting pressures as soon as they arise. To keep records of budget queries and any corresponding responses in a format determined by the DFM/ FM/ ADFM enable a regular review to be made of the service provided to the managers. Contributing to meetings with budget holders on behalf of the DFM/ FM/ ADFM and ensuring that all discussions and decisions are documented. Develop a greater understanding of the division in order to present the information required in a format which is easily understood by budget holders.

To assist in the day-to-day management of the general ledger, this includes input of journals, maintenance of the purchase ledger supplies accounts, creation of financial codes within the trust structure, maintenance of budget holders names within the trust structure and clearance of error suspense in accordance with accounting procedure. Ensure on a monthly basis that appropriate accruals and pre-payment are accurately included in the Trust current and forecast financial position. Preparation of monthly sales invoice information extracted from data files. This involves liasing with both departments and customers to resolve invoice queries to a satisfactory conclusion.

Ensure that the sales ledger monthly timetable is adhered to meet invoicing deadlines. Provide detailed costing information to business managers on proposed changes i.e. Business & Service plans, staff working patterns. Update budget spreadsheets to reflect changes and upload budgets to the general ledger.

To become an integral member of the finance department by participating in and contributing to identified corporate financial projects, for example the preparation of elements of the Annual Accounts process. Support the DFM/ FM/ ADFM in providing a robust link between the Financial Management section and the Financial Services Manager in respect of the preparation of year-end accounts. Complete Change of Establishment Procedures inputting amendments onto EPS system and working together in collaboration with Human Resources Department. Plan and prioritise workload in accordance with the monthly timetable with limited supervision.

Extensive daily data entry input involved in role to provide accurate information on a timely basis for the general ledger, Payroll system and relevant databases. Assist with any ad hoc tasks including telephone queries, postal duties, attendance recording and to cascade knowledge of procedures and tasks to other colleagues within the finance department. To provide cover for other financial management team members absences, including supporting other divisions. Exercise judgement and initiative within the scope of the role when problems arise by providing possible solutions for resolution to the DFM/ FM/ ADFM.

Alert the DFM/ FM/ ADFM. to any areas of concern. Responsible for own development and the creation of a personal development plan, proactively identifying development opportunities and maintaining an awareness of local and national agendas. Work with the DFM/ FM/ ADFM.

to agree personal objectives

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