Bala Coordinator

Is this the role for you?

We are seeking a highly organised and proactive administrator/co-ordinator to support the Business & Legal Affairs (“BALA”) teams in the UK (and Internationally as appropriate) with the co-ordination, allocation, tracking and management of advice, contracts and business tasks across the team of BALA professionals. This is a key role in a busy and fast paced team who work across multiple brands and platforms including Channel 5, MTV, Nickelodeon, Comedy Central, Paramount+ and Pluto.

What will you be doing?

Liaise with the rights management executives in the team an provide assistance as appropriate, so that the recording and reporting of rights across our systems is up to date.
Support the paralegals and other team members in setting up contracts on the commissioning WON system and entering basic rights' information as instructed.
Assist in the administration of relicenses and reversions, subcontracts, and transfer runs. Amend/update WON in respect of any updates to our rights/clearances, as directed
Support paralegals in responding to Presscheck queries.
Track and manage all pertinent information relating to content, including, if required, working with the rights co-ordinators responsible for the rights management information tracking.
Update the relevant areas in WON, working in accordance with instructions from the team in respect of programme rights.
Support the teams in Ofcom reporting. Administration and Communication
Considering, allocating and otherwise efficiently handling queries received through the team in-boxes. Particularly monitoring and responding to the Content Legal In-box, working with the Viewer Enquiries and Customer Support, commissioners and producers, as appropriate, ensuring queries are appropriately re-routed and effectively dealt with.
Assisting with dispute and litigation management - monitoring, sending and collating correspondence and settlement agreements (including appropriate approvals), helping to maintain the litigation dockets for quarterly reporting, and assisting with costs tracking and budget management.
Ensuring you are trained to use all systems, databases, tools, and software that is available to and used by the teams in executing their roles e.g., iManage, AirTable, WON, Sharepoint, Teams, Slack etc, so that you can provide support and training across all systems.
Co-ordinating the outsourcing of legal work/advice - tracking outsourcing resource rates and spend.
Managing invoices and overtime submissions.
Responding to Ofcom Requests for information - liaising with Content Legal & Compliance; providing recordings, tracking, and updating the record of complaints.
Support contract administration, including completion, record keeping and archiving.
Liaising with teams and partners, providing updates and helping to move projects on, to ensure the highest level of service is being provided to the business by the team as a whole.
Provide PA support to SVP on Fridays and during holidays, as well as to BALA VPs and other senior leaders where needed for particular projects.
Support the PA working closely and collaboratively to ensure the team is running as efficiently as possible e.g., assisting with
Diary management & Room booking
Travel and expenses
Ordering stationery and office supplies
Post and deliveries
IT/office service/facilities queries
Events management and catering
Team holiday calendar

What are we looking for?

A pro-active, self-starting mentality with an established broad skills to organise, coordinate, direct and deliver.
Exceptional organisational skills (for yourself and the people you support) and the ability to multi-task, whilst demonstrating flexibility when required.
Able to demonstrate sound communication skills, both verbal and written, with an ability to assimilate information and disseminate appropriately to relevant audiences.
Collaborative working experience and style.
A creative problem solver with impeccable time management skills and ability to adapt to changes.
Someone that readily adapts personal, interpersonal and leadership behaviour, tailoring the approach for different audiences.
You are committed to delivering high levels of service to both internal and external contacts, and completion of tasks to the very highest standards.
An interest in working within Business & Legal Affairs, rights management and/or below the line production activities.
Able to work effectively, both independently and in harmony with all levels within the organisation.
Exceptional attention to detail.

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Unleash your potential in a place you belong
At Paramount Networks International (part of Paramount Global), we have an iconic portfolio of brands, like Paramount Pictures, MTV, Nickelodeon, Channel 5, Comedy Central and many more, reaching more than 3.8 billion subscribers in 180+ countries and territories, via more than 200 locally programmed and operated TV channels and more than 550 digital medi