Directors Assistant

The Vehicle Group is one of Europe's Leading Vehicle Technology Manufacturing and Supply Businesses. Our expansive portfolio of customers includes Fleet Operators across the UK and Europe across many sectors including large household names, Builders Merchants, Supermarkets and High Value Goods Movers.

The role of Directors Assistant/ PA is to provide diligent and confidential administrative support to the Commercial & Operations Director. Our D of C&O is responsible for 7 business units and circa 70 in direct staff with 8 direct reports. The workload is expansive, challenging and no two days are the same - a really great role for someone highly organised and the ultimate professional.

The role involves the following responsibility:

- Comprehensive Diary Management - scheduling appointments internal and external, attending meetings to take minutes, preparing agendas and distribution tasks thereafter
- Handling incoming calls, taking and relaying messages and ensuring call backs
- You will be the gatekeeper for traffic coming to the D of C&O including internal staff seeking help and support.
- Preparing documentation, gathering information and following up on projects
- Collating and analysing data
- Preparing reports
- Management of location of documents, uploading of customer information on CRM
- Supporting with any HR admin related matters
- Preparing for customer meetings, arranging lunches and preparation of the room for refreshments
- Managing staff events and customer events
- Support with recruitment activity, coordinating job adverts, inviting and coordinating interviews, sending rejection letters and setting up new starters.
- Supporting with schemes; company newsletter, employee of the month award etc
- Keeping on top of paperwork, filing, scanning and generally helping to keep the smooth running of a directors office.

The person for this role works well with a Senior Leader in a fast paced role. You will be a problem solver, well presented, and at all times act in strictly confidential manner. You will have exceptional written and oral communication skills able to deliver comms at various levels from Senior Management to Shop Floor.

Finally you will possess an energetic and charismatic personality, be adaptable to change and be comfortable in demanding and challenging environments.

This role is full time, permanent.

**Job Types**: Full-time, Part-time
Part-time hours: 40 per week

**Salary**: £20,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Colburn, DL9 4QJ: reliably commute or plan to relocate before starting work (required)

Work Location: One location