Team Secretary

6 months ago


St Albans, United Kingdom The Avenues Trust Group Full time

Avenues is a community where people smile, laugh, grow and achieve great things.

We have an exciting brand new opportunity for a full time Team Secretary to join our London subsidiary administration team. This role will be based in St.Albans with some occasional travel to our Head Office in Sidcup and our North London services.

The role is 39 hours per week Monday-Thursday 9am - 5:30pm and Friday 9am-5pm.

In this role you will provide an efficient and effective secretarial and administrative support service to our Senior Operations Managers, Service Managers and their team’s including supporting our Personal Assistant and Regional Director.
- Undertake all aspects of diary, meeting and activity management for Senior Operations Manager and their teams
- In the first 6 months of the role, support with setting up a new service within the area, working with the business development team and operational management.
- Assist in the development, collation and distribution of a range of documents including easy read
- Maintain internal databases and where required produce reports from the databases
- Liaise and consult with internal functions and external agencies as relevant to specific projects
- Minute meetings as required
- Provide/share reception cover as required
- Carry out any other duties as required

For full details please read attached role profile.

**What are we looking for?**
- Experience of secretarial and office administration work
- Knowledge of IT systems, databases and MS Office
- Driver with own car due to potential travel to other sites (or able/willing to travel to other sites on public transport)
- Experience of copy and audio typing (desirable)
- Able to prioritise own workload and be self-motivated
- Good attention to detail and self-motivated
- Able to uphold confidentiality
- Able to communicate at all levels

**Your values should match ours**:
Respect: We treat people as we would wish to be treated ourselves.

Excellence: We don’t settle for okay, we are determined to achieve more.

Integrity: We do the right thing, even if it takes more time and effort.

Pride: The work we do is something we want to tell others we are part of.

**Benefits you can expect**
- Flexible Working including working from home.
- 31 days holiday inclusive of bank holidays (pro-rata), increasing after to 2 years’ service and after 5 years’ service.
- Access to high quality training that supports your career development.
- Free and confidential 24/7 access to the health portal and employee assistance programme.
- Contributory pension scheme with life assurance.
- Recommend a friend scheme.
- And more.

**Why join us?**

We’re there for you, from your first conversation with our recruitment team, to day one of your three-month induction, and throughout your career.

We encourage our central services employees to really get to know the organisation and to spend time visiting services, meeting people we support, their families and our support staff.

You’ll be part of an organisation that takes pride in its values at all levels, making sure the people we support are at the forefront of our decisions.


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