Finance Assistant

Hi, Adecco UK are recruiting for Finance Assistants to work for one of our prestigious clients based in Edinburgh

**Job Title**:Finance Assistant

**Location**:Edinburgh (EH8)

**Duration**:6 months (Potential to be extended)

**Hours**:Full time, Mon - Fri

**Job Purpose**

To:

- Undertake a wide range of Finance Operation processes, including banking, purchase ledger and sales ledger tasks
- Answer customer queries and resolve finance processing errors
- Contribute to reporting requirements.

**Main responsibilities**
- You will undertake a wide range of financial processes, including Accounts Payable, Accounts Receivable and Cash management tasks:

- Carry out simple checking of electronically processed transactions
- Check, prepare and input new customer and supplier accounts, or process amendments to existing accounts
- Input, check, post purchase ledger/sales ledger transactions (e.g. matching invoices to orders, issue invoices and credit notes;
- Verify transaction batches and resolve discrepancies prior to processing timetable deadlines
- Contribute to related finance University processes, e.g. student registration processes throughout the year, particularly the annual registration process in September;
- Contribute to reconciliation of individual supplier and customer accounts, monthly reconciliations and collation of statistics.
- Receive and respond to customer enquiries about finance processes, transactions, errors and issues, judging when to pass on, or to involve others, to provide an effective service.
- Contribute to the preparation of reports on Finance Operations processes, e.g. payment volumes, invoices paid on time, overdue payments, etc.
- Identify trends and problems, and provide suggestions for improvement.

**Key contacts/relationships**:

- University suppliers, UK and overseas
- Administrative support staff in Schools, Colleges and Support Groups
- Procurement hub teams
- Students
- Finance System Support and Business Improvement teams
- University Counter Fraud and Internal Audit.

**Planning & Organising**
- Work with mínimal day-to-day supervision, but within clear guidelines;
- Manage competing priorities in order to meet deadlines, adjusting workload in response to daily queries
- Plan ahead to meet deadlines, including scheduled payment runs, month-end closure and reconciliations.
- Finalise invoice auto-match routines and batch postings on a daily basis.

**Problem Solving**
- In situations where money is owed to customers/suppliers, assess the situation and offer solutions that comply with financial regulations.
- Work with suppliers and University Schools/Departments that have ordered goods and services in order to resolve difficulties and facilitate payment. Share knowledge of best practice with service users to develop their knowledge of systems and processes.
- Identify solutions to enquiries and problems, and provide clear advice to colleagues and customers.

**Decision Making**
- Identify whether a payment request complies with University regulations
- Decide when to refer a more complex issue to a senior colleague

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Ben Coles