Administrator for The Inpatient Consultants

2 months ago

London, United Kingdom East London NHS Foundation Trust Full time

The post holder is to provide a comprehensive and confidential secretarial and administrative support to the Inpatient Consultants and wider Multi-disciplinary team, ensuring efficient and smooth running of the unit.

They are to work closely with their line manager and other Medical Secretaries to provide an efficient and responsive secretarial/administration and reception provision to the team.

1. To provide a comprehensive administrative service to the Inpatient Consultants and be the first point of call for the Consultants and team, taking in-coming messages, keeping records of such messages and disseminating them in an appropriate and timely manner.
2. Audio & copy typing at (50-60wpm) including general correspondence, reports, letters to legal professionals, patients, audio tapes, hand drafts, clinical correspondence etc.

1. Responsible for dealing with all incoming and outgoing mail for the team.

1. Responsible for liaising\communicating with patients, legal professionals, other clinicians and members of the multidisciplinary team as appropriate

1. To maintain electronic office filing systems in a standardised format ensuring information relating to service users are appropriately stored maintaining confidentiality at all times in line with record keeping policies.

1. Responsible for diary management of Consultant and team ensuring that information is incorporated into outlook calendar so that other clinicians can check their availability for meetings and to be familiar with medical staffs’ whereabouts & schedules at all times, as appropriate.

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Kindly refer to the job description and person specification that is attached to the vacancy profile.

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