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Office Manager Hybrid

4 months ago

Letchworth Garden City, United Kingdom iSupply Recruitment Ltd Full time

We have an exciting new opportunity for an experienced Office Manager to join our fast-growing Internationa, business based in Letchworth Garden City.

This is a newly created position that is on a full-time basis, reporting into the HR Manager, with three days a week office-based in Letchworth and two days working from home. This varied role will see you working across, Finance, HR and Operations and isa fantastic opportunity for you to really help support our business through significant change and growth.

To truly thrive in this role you must be a self-starter who can work independently with little management; this role will suit someone who is happy to learn new skills and is prepared to delve into the detail and present solutions to the business.

**What you’ll be doing**:
**Office Management and General Administration**
- Facilities management - liaise with contractors when issues arise with office space and equipment, organising insurances etc.
- Staff incentives - organising off-site meetings, staff gifts, remote quiz events etc.
- Purchasing
- placing orders for new starter or replacement equipment and any ad-hoc office or staff related purchases
- Managing procurement system - you will be trained by our CEO to support in the administration of IT projects
- Legal documentation - passing legal documents to appropriate people for sign off and processing
- Ad-hoc projects - undertake any projects required to support the CEO and Operations Director

**HR**
- Recruitment - support the recruitment process, posting job descriptions and managing CVs
- New starter process - creating and sending out new starter documents
- Databases - updating our online HR database
- Documentation - ensure all of our documentation is up to date
- Internal communications - supporting on all staff communications
- Ad-hoc projects - get involved in other aspects of HR as and when required

**Finance**
- Purchase Ledger - process purchase invoices by inputting onto our accounting system Xero and create monthly payments list
- Supplier Queries - respond to both internal and external queries in relation to purchase invoices
- Debt Collection - assist with the collection of any outstanding debts from clients
- Expenses - check and manage expense claims ensuring they are compliant with Company policies

**What you’ll bring**:
**Must haves**
- Proven experience as an Administrator or Office Manager
- Hands on experience with accounting software like Xero or HR tools
- Experience working across multiple departments
- Intermediate to advanced knowledge of MS Excel

**Nice to haves**
- Experience in bookkeeping or purchase ledger
- Experience in recruitment/onboarding
- Experience in project management

**Personal qualities**:

- A people person - with the ability to understand, engage and build relationships with key stakeholders at all levels, no matter the personality type
- Dynamic and confident - a go-getter, confident in your own abilities and in communicating with others
- Challenging - having the confidence to question and push back where appropriate
- Meticulous and proactive - the devil is in the detail - be the one who identifies and manages risks and issues before they surface
- Resilient and flexible - ability to deal with issues and urgent requirements in a fast-paced, start-up style, changeable environment
- Independent and responsible - you will get on with whatever is required and take ownership of your work
- Problem solving - problems don’t phase you and you simply rise to the challenge and find a solution

**What’s in it for you?**
- A rare opportunity to be a pivotal team member in a fast-growing business with global ambitions
- A flexible and supportive working environment - as long as you get the job done, they are happy to provide reasonable flexibility and in return they would expect the same if required
- 24 days annual leave plus bank holidays
- Hybrid/remote working