Information and Data Team Assistant

4 months ago

Aberdeen, United Kingdom Wood Plc Full time

Overview / Responsibilities:
Wood is recruiting for an Information and Data Team Assistant to join its Consulting team focusing on delivering information and data improvement and management projects for large-scale clients.

**Join a culture of innovation**, pushing the boundaries of what is possible to seek the best solutions for our clients.

**It’s a future for all of us**. We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society.

**The Role**

As delegated by Line Manager and/or Team Lead, this position is responsible for supporting the documents and data management team on behalf of Wood clients, in accordance with contractual arrangements. Supporting client-based processes and systems to allow workflows to be fully applied and governed. Supporting the team responsible for management of engineering data and documentation supplied by clients, in order that

Providing team support and related administrative functions across document control, information and data management and management of customer preferred systems and related workflows. Role includes management of engineering document and data control mailbox and associated tasks.

Varied role, providing client and team support to facilitate the management and migration of data and information between systems and teams across various. Specific administrative and document management support based on client requirements.

**What we can offer**
- **Meaningful and interesting projects** delivered to leaders of industry
- **Flexible working arrangements** that balance client, team and individual needs offering hybrid and remote working where relevant
- **Commitment to Diversity and Inclusion**; we are an organisation actively committed to diversity and inclusion across our business
- **Competitive salary** with regular salary reviews to ensure we are rewarding at the right level in line with the market
- **Flexible benefits package**; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
- **Commitment to continued professional development;** development plans that are tailored to your individual needs and interests
- **Global connections**; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

**Typical responsibilities**

**Internal**:

- Maintains communication with Contract Manager and the CIMS Manager
- Provides weekly updates to the relevant team lead and attends weekly team meetings
- Highlights potential delivery problems, in a timely and efficient manner, to the relevant Contract Manager / Team Lead
- Liaises with colleagues at all levels, as dictated by the requirements of the individual projects
- Supports incoming work for Lead/Senior Data Analysts and Document Controllers
- Supports co-ordination and tracking of work tasks and information
- External:

- Attends weekly meetings with clients’ IMDC teams
- Responsible for working with clients’ Asset and Functional in-house teams
- Responsible for supporting clients’ third-party contactors as requested by client
- Supporting use and maintenance of client-based processes and systems
- ** Decision Making**:Decides on prioritisation of all activities under their jurisdiction.
- **Problem Solving**: Responds to client’s queries of a miscellaneous nature as part
of the ongoing support of client documentation or internal documentation. Monitors and recommends solutions for both their own and their team’s working practices as work scopes change.
- ** Influence**:Recommends, in conjunction with the CIMS Manager / Leads and relevant Contract Manager working methodologies and processes to drive efficiency and provide continuous improvement.

Skills / Qualifications:
**Minimum Qualifications**:

- Higher general education
- Administration qualification preferable
- RGU Document Control Foundation preferable

**Minimum Experience**:

- Must have experience in an information and document handling environment or administrative role involving documentation or data management, database maintenance and issuing of documents
- Project and Operations-related Data or Document Control experience preferable
- Technical/Engineering documentation and document management environment awareness
- Oil and gas industry experience preferable
- Experience within client-facing position preferable
- Demonstrable appropriate experience at relevant level and position

**Job-Specific Skills**:
**General**:

- Knowledge of engineering, operational and vendor data
- Experience of delivering to tight deadlines
- Professional demeanor and interpersonal skills
- Strong communications skills and client focused
- Demonstrable organisational skills

**Processes**:

- Knowledge of Oil and Gas IMDC requirements - personnel, tools

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