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Management Assistant

5 months ago

Coventry, United Kingdom Guenther Bakeries Full time

**Company description**

We are Guenther Bakeries Europe, a division of CH Guenther & Son Inc., a leading international food manufacturing group supplying high quality bakery and grain-based products to leading quick-service restaurants and food retailers. Globally the company employs more than 3,800 people in 26 manufacturing locations in Europe, the U.S. and Canada with our history dating back more than 170 years.

We are delighted to be opening up a brand new facility based at Lyons Park Coventry that will be fully operational in Q2 2023. This is an excellent opportunity for you to join us in this exciting journey from the outset.

We are looking to appoint someone to join us in January 2023.

**The Role**

The role is responsible for providing administrative support to the Senior Management team and to cover general administration duties throughout the plant
- **Responsibilities**_

Producing letters, documents, minute taking, etc. Organise travel arrangements bookings hotel, flights & other transport requirements

Organise management meetings, sending invitations, booking meeting rooms, organising catering, preparing agendas, taking and circulation of minutes

Meet and greet visitors

Manage the expenses for senior leadership using Concur, ensuring timely and accurate submission.

Produce reports, bulletins and notices as required e.g. daily, weekly, monthly, quarterly

Audit preparation - assist collating and preparing relevant documentation

Post Management - Collecting, opening, date stamping and distribution of inbound post along with outbound post management.

creating spreadsheets, data collating, editing documents, preparing PowerPoint presentations.

Stationary - Ensure that the Bakery has sufficient stationary supplies within budget, having an effective process to minimise both the ordering process within a weekly time frame ensuring supplies are both accurately & readily available. Implement a system that ensures compliance

Co-ordinate site social events, within budget as required

Generate and circulate weekly UK movement sheet and maintain site contact list.

Organise buffets and beverages when required and ensure sufficient supplies are available at all times.

Manage the bookings and accurately rack and record the mileage of the Company pool car. Provide quarterly updates to the Finance manager

To ensure the confidentiality of records and correspondence at all time
- **Requirements**_

**Education / Certifications /Related experience**

NVQ Level 3 or equivalent qualification in office administration or 3 years relevant experience.

Experience of working as an administrator and with excellent pc skills

Experience of working for a Leadership team

**Knowledge skills & Abilities**

Logical thinking

Exceptional attention to detail

Highly organised and able to prioritise and plan

Able to manage several key issues concurrently

Work within a small team or alone when required.

Ability to communicate at all levels - written, verbal, facilitator, presentation.

**BehaviouralCompetencies**:
High levels of personal integrity

Enthusiastic and energetic approach to workload

Proactive and confident - able to adapt to new requirements

Takes responsibility for own development

Results focused and driven

**Benefits**

Salary negotiable based on experience

33 days holidays per year

Ongoing development and investment in you

Company pension scheme

Bupa medical after 1 years’ service

Onsite parking

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£27,500.00 per year

Schedule:

- 8 hour shift
- Monday to Friday