Administrator
5 days ago
What’s in it for you
- Salary up to £22,063 per annum
- 37 hours working 8.30am
- 5pm Monday - Thursday and 8.30am - 4.30pm Friday (Flexible to work evenings to attend Governor and Committee Meetings to take minutes - some of which can be done from home)
- 24/7 Employee Assistance Program for Health & Wellbeing
- Pension - 19.6% employer 5.8% employee
- Free onsite parking and electric charge points
- Discounted gym membership
- 24 days annual leave plus bank holidays (plus discretionary days and additional on length of service)
- Discount schemes
- Family friendly and flexible working arrangements
Why we work here
- Excellent employer with great working culture
- Top benefits package
- Access to continued professional development
What you'll do
Provide an efficient and effective confidential administrative support service to:
The Board of Governors, its members and officers and as part of a team, to manage the functions of the Senior Leadership Team Office and service to the Senior Leadership Team.
Main Responsibilities and Duties:
To the Governors
1 Devise a yearly work schedule with the Clerk to the Governors and provide support to ensure adherence to it; to include:
- Timetable/venues of Board and Committee meetings
- Seminars, strategic planning, training/updating, induction events
- Presentations to the Board
2 Produce, collate and distribute agenda, minutes and papers and to an agreed timescale and to the highest standards of accuracy, presentation and timeliness;
3 Take comprehensive minutes at Board and Committee meetings and provide/manage a follow-up actions list(s);
4 Maintain a secure, complete and retrievable record of governing body business;
5 Maintain and update records relating to membership and governing body regulatory documents and advise on the need for relevant action;
6 Oversee all matters relating to student and staff governor elections;
7 Ensure that the administrative requirement in relation to external bodies are fully complied with, including those of internal and external auditors;
8 Organise all domestic arrangements relating to meetings both on and off site;
9 Undertake correspondence on the board of governors’ behalf;
10 Administer the scheme of governor expenses;
11 Maintain college policies and procedures for approval at Board/Committee meetings
This will be the main responsibility of the role and will require frequent attendance during evenings throughout the year, occasional weekend working and keeping up-to-date with FE Governance matters.
To the senior leadership team
1 Develop and operate all aspects of the functions of the role to agreed systems and protocols within the support team and to agreed high standards of presentation, accuracy and timeliness;
2 With other members of the support team ensure that administrative cover is maintained to the Senior Leadership Team office;
3 Provide administrative support to the Senior Leadership Team as required;
4 Liaise with external and internal stakeholders and handle sensitive and confidential information appropriately;
Experience you need
Excellent attention to detail and excellent grammar and spelling and this must be apparent within the CV - the role requires production of minutes for committee meetings and these must be of a high standard.
A minimum of level 2 in Maths and English.
The role involves a good degree of organising and so the ability to juggle tasks and a professional and assertive approach will also be required.
The majority of Governors meetings take place in the evening either in person or on Microsoft Teams and there is a requirement for some occasional weekend working, for example to support strategic planning events which may be off-site and require an overnight stay.
How you apply
Not for me, for a friend
If you refer a friend, once they complete their first 8 weeks of work, contact us for a £75 Amazon Vouchers.
**Job Types**: Full-time, Permanent
**Salary**: £18,740.00-£22,063.00 per year
Schedule:
- Monday to Friday
Work Location: One location
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