Loans Agency Administrator

2 weeks ago

London, United Kingdom eFinancialCareers Full time

The Loan Doc & Proc Intmd Analyst is a developing professional role. Deals with most problems independently and has some latitude to solve complex problems. Integrates in-depth specialty area knowledge with a solid understanding of industry standards andpractices. Good understanding of how the team and area integrate with others in accomplishing the objectives of the subfunction/ job family. Applies analytical thinking and knowledge of data analysis tools and methodologies. Requires attention to detail whenmaking judgments and recommendations based on the analysis of factual information. Typically deals with variable issues with potentially broader business impact. Applies professional judgment when interpreting data and results. Breaks down information in asystematic and communicable manner. Developed communication and diplomacy skills are required in order to exchange potentially complex/sensitive information. Moderate but direct impact through close contact with the businesses' core activities. Quality andtimeliness of service provided will affect the effectiveness of own team and other closely related teams.

**Responsibilities**:

- This role will manage preparing and reviewing loan documentation while providing support to a variety of tasks related to the loan process Activities will include independently processing and closing loans within a complex loans operation environment
- Integrates a solid understanding of industry and business standards and practices of loan documentation processes
- Deals with most loan-related problems independently and has some latitude to resolve complex issues, where expertise is required to interpret against policies, guidelines or processes
- Applies judgment when interpreting data, preparing reports, and presents findings to management
- Makes resolution recommendations based on identified trends and facts
- Designs and analyzes complex reports often related, but not limited to loan documentation processes to satisfy management requirements and support/control activities
- Participates in and supports the implementation of projects and process improvement initiatives
- Interprets data and makes recommendations for the launch of new products/ services and upgraded platforms that loan documentation/processing functions
- Demonstrates a understanding of the loan documentation processes to identify policy gaps and formulate policies to support the streamlining of related work processes
- Minimizes risk to the bank through a solid understanding of procedural requirements - provides solutions to reduce errors, and to adhere to audit and control policies
- Servers as a checker for systematic transactions as a last line of defense
- Timely escalation and resolution of all inquiries and issues related to loan documentation
- Applies a solid understanding of how the team and area integrate with others in accomplishing the objectives of the sub-unit, and the wider Operations group
- Provides informal guidance and/or on-the-job-training to new team members
- Works closely with own team and internal stakeholders in order to meet client needs
- Has direct interaction with external customers to disseminate or explain information
- Individuals who are emerging as an expert in a specific skill set, business area or product but who remain focused primarily on daily execution

**Qualifications**:

- 2-5 years relevant experience
- Can work well under pressure and multi-task with a sense of urgency
- Proactive to escalate issues and drive change on process
- Deliver results and able to meet tight deadlines
- Ability to collaborate with team members within and outside of own team

**Education**:

- Bachelor's/University degree or equivalent experience
This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.
**Key Responsibilities**:
SME role to manage the day-to-day administration of a portfolio of complex syndicated loan facilities; responsibilities to include:

- Authorising new facilities and tranches
- Monitoring the daily diary for upcoming loan events on a small complex portfolio in London;
- Processing loan drawdowns, rollovers, interest payments, repayments, and prepayments;
- Ensuring that all events are handled in accordance with the loan documentation;
- Maintaining an accurate record of static data for all loans in the Flexcube database;
- Booking all Loan activities on the Flexcube Product Processor;
- Billing borrowers for interest, principal payments, fees and expenses;
- Fixing interest and FX rates and advising borrower and lenders;
- Effecting payments to the borrowers and lenders;
- Communication of transactional events to borrowers and lenders;
- Invoicing and settling of fees;
- Processing payments to Export Credit Agency
- Ensuring all relevant payments are made prior to cut-off times, and reconciled;
- Reviewing and investigating all cash exceptions on a daily basis;
- Performing call back procedures where needed;
Processing secondary loan transfers.- Record and track all transfer certificates received.
- Ensure transfers are actioned in accordance with the terms and conditions of the agreements.
- Liaise with KYC On-boarding team to arrange for KYC to be performed.
- Agree on settlement date with all parties.
- Ensure all transfer certificates are validated and processed in a timely manner.
Primary Syndication Deals
- Liaise with Front office and Agent office from the offset to confirm all aspects of the Primary Syndication
- Ensure KYC is completed and liaise with Static maintenance team to ensure set up is completed promptly
- Daily updates and stats provided to Management to track progress
- Management and organisation of high volume Syndications of 100+ Lenders
- Ensure all settlement dates are agreed through Clearpar and deadlines met
Original documentation management - Track and collate all CP and CS documents, liaising with external counsel for any missing documentation.
- Record updates in relation to any deals.Manage archiving proces

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