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Senior Administration Assistant

4 months ago

Edinburgh, United Kingdom Reed Business Support Full time

Reed Business Support are currently working with one of Scotland’s most respected Universities on a permanent vacancy. This is a fantastic opportunity to work in a diverse and varied role and organisation

Job Posting Title: Senior Administrative Assistant
Grade and Salary: £23,715 - £27,131

**Purpose of Role**:
The Senior Administrative Assistant will provide comprehensive administrative support to the universities Online Leadership Team, Project Manager and wider matrix team. The role-holder will also provide Executive Support to a senior Stakeholder. This role iscentral to the successful delivery of the overall project, providing a smooth and seamless delivery of best practice administrative support.

**Summary of Key Duties and Responsibilities**:

- Support all aspects of processes related to Board meetings and other team meetings as required - including scheduling, preparing agendas and papers ahead of meetings, recording action points and minutes and managing follow-up actions
- Support the preparation of reports and papers to internal / external stakeholders
- Executive support for senior Stakeholder - including diary management, organising travel and providing administrative support as required
- Support all organisational and financial aspects of internal and external events and travel
- Undertake administrative tasks related to the management of project finance
- Develop and maintain effective filing systems
- Ensure the smooth running of the office including mail distribution, ordering of office supplies and equipment, reporting of any office problems to Estates/Cleaning/IT
- Ensure the office remains a tidy, organised effective working environment and appropriate venue for hosting external visitors
- Create an induction process and coordinate the recruitment and on-boarding of new team members
- Undertake day-to-day administrative tasks for the wider team as required - including sending out team communications
- Conduct ad-hoc pieces of research and produce documents, briefing papers and presentations as required.

Are you a well rounded Adminsitrator, looking for a role within a respected and progressive higher education institute?