Data & Safeguarding Administrator

3 weeks ago

Tiverton, United Kingdom Amicus Health Full time

**Scanning**: To scan all internal and external post. To scan in-house documents such as surgical forms, registration forms, BP readings, letters from patients and any other documents. To code scanned documents as necessary and send to appropriate department or GP. Patient paper notes: To receive patient notes and log into the system and file awaiting summarising.

To file notes away once summarised To ensure all areas are clean and tidy. Plymouth Hub: To check daily documents and file into patient record and code if necessary. Registration bar on EMIS: To action tasks sent to the Data Team and complete when finished. To assign lab reports to correct GP and file.

To check and contact patients for correct information and update where necessary. Deductions: to locate filed paper notes, log as returned and label. Rejections: to obtain relevant information from patient when PCSE reject patient registration to allow resubmission. FP69s: to contact patients for up-to-date information.

To check all new registrations are complete. FP22s to check for filed notes to be returned to PCSE or amended. To merge duplicate records where possible. To file incoming GP2GP registrations to patient records.

To file documents into patient records and code where necessary. Safeguarding: To manage sensitive information from Devon County Council and external agencies to ensure patient records are up-to-date and correct. To liaise with Devon Council Children Services, Devon & Cornwall Police, schools and other external agencies to obtain missing information and give apologies when GPs are unable to attend meetings. To file sensitive information into patients electronic records and add clinical codes where necessary.

To ensure vulnerable patients and families have the appropriate safeguarding codes added to their records. To ensure sensitive information is hidden from online visibility. To chair fortnightly safeguarding meetings with the Safeguarding Lead and take minutes and distribute as appropriate. To add upcoming Child Protection Conference meetings to TeamNet and send reminders to GPs for GP reports to support the meeting.

To liaise with the Service Delivery Manager to allocate time for GPs to attend meetings. To perform audits for safeguarding reviews. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that the post-holder will respect their privacy and act appropriately.

In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.

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