Accounts Payable Supervisor

6 months ago


London, United Kingdom ES Global Full time

**Main purpose of job**:
ES Global are experts in the provision of bespoke, temporary structures, event overlay and staging events, with substantial projects taking place across the music, sports, cultural, and public sector markets.

This role is responsible for the smooth running the accounts payable function working with the 3 Senior Accounts Assistants. The role will also involve supporting the Group Financial Controller on month end and year end processes and other ad hoc tasks as required.

**What you will be doing**:
You have responsibility for the Accounts Payable function working with the 3 Senior Accounts Assistants, specifically:

- Processing of Purchase Invoices and expenses
- Managing the PO process
- Coordinating weekly payment runs and acting as the first point of review for all entities (Including FX).
- Ownership and effective management of the AP function.
- Monthly reconciliation of aged creditors; Identifying outstanding Issues and follow up with appropriate actions.
- Monthly reconciliation of proforma VAT account
- Supplier statement analysis and reconciliations
- Setting up new suppliers and maintaining supplier records
- Direct line management of 3 members of staff; Including performance appraisals and mentoring.
- Responsibility for effectively managing the AP month-end process.
- Process Improvement.
- Management of the firms expenses process (PLEO).
- Key point of contact for AP annual audit queries
- Providing onboarding, training and coaching to the team, driving for continuous Improvement
- Respond as the first level of escalation In any Accounts Payable disputes, engaging with Internal and external stakeholders to strengthen relationships and positive outcomes.
- Lead process change Initiatives based on feedback from the team and from assessing Inefficient processes, and with the aim of automating as many manual processes as possible.

**The Skills and Experience you need**:

- Minimum of 5 years In the purchase ledger function with at least 2 years as a supervisor
- Experience of working with multi-currency (Euro, Dollar and Yen)
- Strong IT skills - good working knowledge of the MS Office suite.
- Able to take own Initiative, deal with difficult situations calmly, and deliver when other members of the team are absent.
- Good interpersonal skills, working with both internal colleagues and external suppliers and clients.
- Excellent attention to detail, with the ability to meet financial deadlines.
- Great communication skills with the ability to manage stakeholder expectations



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