Office Administration Assistant

5 months ago

Newhouse, United Kingdom Novosound Ltd Full time

The Role

Reporting to the CAO, you will provide administrative support and play a vital role in customer service, organisational strength and smooth running of novosound's office.

Key activities include:

- Assist with daily office administration functions, liaising with the members of the team as required
- Assist with the maintenance of all office documentation and registers.
- Support the preparation and maintenance of the data room and due diligence systems
- Support the team to arrange meetings and board papers
- Assis with the back office procurement administration.
- Support the preparation and use of master template documentation and ensure corporate identity and brand guidelines are maintained throughout the company
- Receive and direct external visitors
- Assist with all aspects of all travel requirements including air and ground transportation, hotel reservations, visas (including geographical awareness) and other travel documentation
- Arrange meeting room bookings and catering requirements for meetings
- Support the team in the preparation of data and information for meetings using Microsoft packages
- Make hotel and travel bookings for external visitors where appropriate
- Maintenance of personnel files & related HR documents
- Management if mail & shipping including moving goods to and from overseas
- Maintain company holiday records
- Maintain all office stationery supplies and ensure facilities are in good working order and to arrange for service and repairs as necessary
- Assist with time and attendance monitoring including weekly & monthly reporting to senior management.
- Other reasonable tasks that are within your skills and capabilities wherever reasonably instructed

Required Skills/Experience:

- Ability to work independently with mínimal guidance to drive things forward
- Outstanding organizational, prioritization and time management skills
- Experience of senior team level support preferred not essential
- Must have strong attention to detail
- Strong communication skills and ability to interact with internal and external partners
- Must have good working knowledge of Microsoft office suit
- Works well under pressure in a rapidly changing environment
- Demonstrates a high level of professionalism in dealing with confidential and sensitive materials/issues
- Be a problem solver at heart with a genuine interest in helping team members

*We reserve the right to close this vacancy early should we receive a high volume of applicants.

**Job Types**: Full-time, Permanent

**Salary**: From £21,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

**Experience**:

- Administrative Assistants & Receptionists: 1 year (required)

Work Location: In person

Reference ID: Office Administration Assistant

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