Assistant

6 months ago

London, United Kingdom Apollo Full time

Position Overview

At Apollo, we’re a global team of alternative investment managers passionate about delivering uncommon value to our investors and shareholders. With over 30 years of proven expertise across Private Equity, Credit and Real Estate, regions, and industries, we’re known for our integrated businesses, our strong investment performance, our value-oriented philosophy - and our people.

The Assistant provides administrative support to 1 Partner, 1 Principal and 1 Associates in the Private Equity Infrastructure group and one Partner in the Climate space. Responsibilities include, but are not limited to, general, administrative and/or project-based work. The position may also require providing additional support to other members of the team.

Primary Responsibilities
- Screen a large volume of incoming calls and greet guests in a professional and courteous manner
- Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
- Schedule and organize meetings, conferences and off-sites including all related logistics
- Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
- Allocate and process expenses for professionals, including American Express and Out of Pocket expenses using the Concur expense management system
- Handle recruitment coordination and logistics for new employees on the team
- Compose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes
- Manage work priorities independently and respond to business outside of normal business hours as needed
- Perform other related general administrative tasks for executives as assigned and required
- Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
- Allocation and coding of invoices using PeopleSoft system as needed
- Facilitate vendor onboarding process

Qualifications & Experience
- Bachelor’s Degree or four or more years of administrative assistance experience or training, or equivalent combination of education and experience
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
- Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
- Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
- Team-oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
- Working knowledge of office administrative procedures and operating standard office equipment
- Experience in the finance industry is preferred but not required

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