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Team Assistant

5 months ago

Glasgow, United Kingdom CBRE Full time

**Role Purpose**

**Key Responsibilities**
- Working for the team(s) across all levels.
- Using CBRE’s finance system to generate invoices, reconcile income, help manage work in progress and assist with financial reporting.
- Project registrations, client set-up and Anti-money laundering checks with the help of the compliance team.
- Use of internal systems including Client iQ/Salesforce.
- Preparation of outgoing correspondence and various other documents, including reports and fee proposals/pitches.
- An understanding of the team’s priorities including diary management. This involves organising travel (including itineraries), client and internal meetings, lunches and dinners, as well as expenses management.
- Maintaining online filing system for all current projects which adheres to CBRE standards of compliance (this includes preparation for external audits)
- Supporting the team in the preparation of reports and the creation of presentations and pitches to a high standard using Microsoft Word, Excel, PowerPoint and Adobe Professional.
- Effective communication with the team, ensuring a high level of awareness of current priorities.
- On-boarding of new starters to the team.
- Working in a fast-paced environment.

**Person Specification/Requirements**
- Excellent organisational skills and attention to detail.
- A team player, possess a desire to collaborate with other secretaries and work to benefit the business.
- Good interpersonal skills with a professional attitude.
- Ability to prioritise and act on own initiative.
- Able to work to deadlines and have a flexible approach.
- Ability to work autonomously and proactively.
- Confident communicator.
- Good writing skills.
- Good IT skills (Word, Excel, MS Outlook, Power Point).
- Can be trusted to be discrete with confidential information relating to both projects and the team members.

**Salary**: £20,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Glasgow