Sales Administrator
2 weeks ago
**The role**:
**What will you do**:
**Diary and contact management**
- Proactively manage and maintain HoS diaries and other relevant team members, scheduling appointments and co-ordinating internal meetings and customer product demos ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
- Monitor individual responses for meetings and update as required. Ensure relevant materials and information is provided in advance of each meeting.
- Organising travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries.
**Administrative tasks**
- Ownership, updating and maintenance of sales pipeline software. Support in development of dashboards and reports to management/product teams to enable visibility of pipeline.
- Responsible for maintenance and update of sales materials across multiple platforms (web, intranet (Sharepoint), social, digital media etc). Development of update schedule and liaison with product teams to ensure updates are made.
- Active engagement with LinkedIn (Sales navigator) as a key lead generation channel. Responsible for maintenance and update of lead generation lists, initial engagement with prospects and management/execution of HoS social media plan.
- Upon successful sale, liaison with new business operations team to onboard clients and production of work orders via Docusign platform for signature and filing.
- Supporting with the preparation and formatting of internal sales training materials.
**Preparation of key documents and correspondence**
- Drafting correspondence as required including responding to initial sales enquiries using established template bank. Ongoing maintenance of template bank will be required.
- Proof-reading all work to ensure that completed documents are delivered accurately and to a consistently high standard.Support with presentations for customer demos/bids if required by submitting to Document Management Centre to ensure they meet the firm's branding and house style guidelines.
**What we are looking for**:
**Education / Qualifications / Experience**:
- Minimum 18 months experience working as a secretary/team administrator within a busy corporate or professional services environment.
- Ability to deal with senior stakeholders, both internally and within customer organisations.
- Interest in technology / sales methodology desirable.
**Knowledge and Technical Skills**:
- Organisation and prioritisation key success factors.
- Experience of working with house-styles and branding.
- Demonstrated use of LinkedIn Sale Navigator desirable.
- Good working knowledge of document and client relationship management systems, OCR/PDF software.
**Here at Simmons & Simmons**:
We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.
- Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
- Our global skills academy provides our people - regardless of their role and location - with the best learning opportunities the firm has to offer (including podcasts, short videos, live workshops and practical learning experiences).
- Dress 'for your day' Code.
- Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
- A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
- All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long standing history in supporting the art community especially up and coming artists.
- The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
- Top 50 Employer for Social Mobility in the Social Mobility Employer Index 2021 (we have received this award five times).
- We have Social and Sport Committees contributing to Xmas & Summer parties, end of month social and various sporting events.
- We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.
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