Admin Supervisor

2 weeks ago

Yorkshire and Humberside, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 277511**Salary**:

- £24,091 - £28,195**Job grade**:

- Executive Officer- EO (National)**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Yorkshire and the HumberAbout the job

**Job summary**:
**As the Admin Supervisor your main responsibilities will include**:

- Overseeing and supervising work in the Dental X-ray Protection Services (DXPS) admin office, ensuring an effective sharing of the workload and a smooth workflow.
- Prioritising routine tasks and monitoring staff performance against output targets to ensure that deadlines are met.
- Assisting with the full range of admin tasks within the DXPS admin office; as a supervisor this will include tackling any atypical issues associated with the routine tasks.

**Job description**:
The job holder will be required to carry out the following responsibilities, activities and duties:

- Monitoring and planning the workflow in the DXPS office:

- Ensuring that there is effective administrative support for the range of duties required
- Continually reviewing procedures to ensure that work is carried out in the most efficient manner
- Regular communication with DXPS Service Managers and contribution to DXPS group meetings
- Supervision of the DXPS admin team.
- Overseeing the routine financial aspects of DXPS admin, including use and supervision of the money and people services (MAPS) system.
- Overseeing the issuing of contracts to both dental trade companies and dentists.
- Carrying out the full range of admin functions within the DXPS office as required; this includes assisting with the tasks carried out by the other members of the admin team.

**Person specification**:
**Essential**
- Substantive experience in business and administrative support
- Demonstrable ability to supervise others
- Experience of effectively working with a range of office software including Microsoft Word, PowerPoint, Excel and Teams
- Ability to work well under pressure and to deadlines; able to prioritise own workload as well as that of others
- Leadership skills for day-to-day control of work within the DXPS admin office
- Demonstrable ability to manage own time and prioritise workload. A clear ability to multi-task
- Capable of critical thinking on operational efficiency, creativity and innovation; confident to use own judgement and initiative but recognise when discussion with others required
- Ability to collate/analyse and interpret information and/or data
- Excellent organisational skills
- Able to participate in meetings and contribute where appropriate
- Ability to work unsupervised and to remain focused on the tasks in hand
- Ability to form good working relationships with clients and staff
- An ability to communicate effectively; formally, informally, in writing and orally to clients, UKHSA staff and external agencies
- An understanding of and commitment to equality of opportunity and good working relationships.

***

**Desirable**
- Relevant qualification in business and/or administration
- An understanding of the work carried out by UKHSA’s Dental X-ray Protection Services.

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**Selection process details**

**STAGE 1 - APPLICATION & SIFT**:
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This competition will involve an interview by video.

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open comp

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