Royal Navy

**Details**:
**Reference number**:

- 283676**Salary**:

- £22,758**Job grade**:

- Administrative Assistant**Contract type**:

- Permanent**Business area**:

- MOD - Navy - Navy Warfare Publications - HMS Collingwood**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- HMS Collingwood - Fareham, HantsAbout the job

**Job summary**:
Based as a lodger unit in HMS COLLINGWOOD, Navy Warfare Publications (NWP) is the single Navy Command authority responsible for the creation and distribution of the Fleet Commander’s operational publications. An Information Support Assistant is required to assist the Publishing Support Officer manage the iHub day-to-day business of the organisation’s Authors and wider Royal Navy.

At NWP we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including for example, a gymnasium, swimming pool, squash courts and other sporting facilities, a children’s nursery, a restaurant, a handy shop and plenty of car parking spaces etc. This position is advertised at 37 hours per week.

**Job description**:

- The Information Support Assistant is responsible for delivering a range of critical administrative support services with additional roles such as Managing Information and Contracting, Purchasing & Finance (CP&F). Finally, electronic publishing and creating in house websites for which full training will be given.**Person specification**:
This role is a key part in the Navy Warfare Publications (NWP) organisation and requires someone who engages with colleagues and customers at all levels to provide a high-quality service. The successful applicant will need good MS Office and SharePoint knowledge, have effective communication and interpersonal skills as well as being proactive and able to work cohesively with all staff and customers. There are times that work priorities change at short notice and the post holder will also need to deliver on these requirements. If you have a strong interest in business administration, customer service and learning the activities behind effectively supporting a global, modern and ready Royal Navy, then this could be a great opportunity for you

The Information Support Assistant (ISA) is part of the information hub and responsible for providing advice and support to both NWP staff and customers by e mail and phone systems. These are predominately queries dealing with both electronic and hard copy publications supporting the RN, RFA and NATO. The ISA manages the NWP Protective Document Registers for all receipt, and holdings in NWP plus dispatch of compact disks or hard copy publications worldwide.

The ISA also provides an impex service for staff moving information between MODNET (Ministry of Defence Network) and our local area network.

The ISA aids the publications Support Officer manage the NWP Defnet pages on the MOD IT network and the Defence Gateway including publishing electronic publications. The ISA will also manage the NWP SharePoint sites and supply access to customers through permission groups.

The ISA will arrange to pay quarterly print equipment hire costs, order stationery and printer consumables on the Contracting, Purchasing and Finance (CP&F) IT system. Obtain commercial quotes and create invoices for payment of commercial printing of publications on CP&F. Advise management of monthly and annual expenditure.

We will assess you against these behaviours during the selection process:
Delivering at Pace

Managing a Quality Service

Changing and Improving

Communicating and influencing

Working Together

Making Effective Decisions

Delivering at Pace

Working Together

Managing a Quality Service

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Working Together
- Managing a Quality Service
- Changing and Improving
- Communicating and Influencing
- Making Effective Decisions
- Delivering at Pace
- Working Together
- Managing a Quality Service

**Benefits**:
As a civil servant in Navy Command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects, and a job that makes a difference.

Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance

**Other benefits for Navy Command civil servants include**:
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- A very competitive pension scheme
- Personal & professional development
- Alternative working patterns for many roles
- Access to a confidential, professional support service
- Discou