Executive Assistant

**Executive Assistant**

We are looking for a responsible Executive Assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. You will work predominantly on a one-to-one basis on a variety of tasks related to the manager’s workinglife and communication.

**What you will be doing**:

- Manage a very busy diary, scheduling meetings and appointments and manage complex travel itineraries
- Attend and take minutes of the Executive Team meetings
- Organise facilities for meetings and ensure the manager is well prepared and has correct documentation
- Devise/maintain office systems, including data management and filing
- Meet and greet visitors at all levels of seniority
- Carry out background research and present findings
- Liaise and support during overseas visits from other JH countries
- Produce documents, briefing papers, reports and presentations including proof-reading existing material
- Provide support for other Executive Team members (including travel arrangements)
- Liaise with clients, suppliers and other staff
- Uphold a strict level of confidentiality

**Role Requirements**:

- Proven work experience as a PA/EA
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- PA diploma or certification would be considered an advantage

**Competencies Required**
- **Technical competencies**:_
- Diary Management
- Travel Management
- Project Management
- IT Literate
- Efficient office administration systems
- Delivery of results
- German speaking (desirable not essential)
- **Personal/Professional competencies**:_
- Proactive
- Takes ownership
- Excellent verbal communication
- Written communication
- Planning and organising
- Team worker
- Respects colleagues
- Customer Service Excellence