Entry Level Administrative Assistant
3 weeks ago
**THIS JOB IS DESIGNED FOR A RECENT SCHOOL OR COLLEGE LEAVER LOOKING FOR THEIR FIRST JOB.**
**Job purpose**
We are a specialist engineering consultancy providing bespoke, high reliability embedded control systems for a wide variety of sectors, including aerospace, renewables, medical, energy, and subsea. Much of our work is the world of green and sustainable technological solutions to achieve Net Zero.
We are currently looking to provide an apprenticeship for an Office/Admin Assistant with a view to offering a permanent post if agreed between the Company and the apprentice.
- Creation, use and maintenance of recording and digital systems
- Use of Microsoft Office software - Word, Excel and possibly Access
- Understanding of Microsoft Office software - PowerPoint and Project
- General office/admin assistance
- Greeting customers and offering hospitality
- Generally keeping the office areas clean, organised and tidy
- Answering telephones and taking messages
- Photocopying and scanning
- Saving documents
- Supporting finance, purchasing and stock management
- Dealing with mail, postage, couriers
- Packaging orders
- Maintaining storage and stock control
- Maintaining company equipment inventories
- Assisting with petty cash
- Supporting HR functions
- Maintenance of daily time/leave recording for staff
- Assistance with leave and absence records
- Mail and postage
- Deliveries and stock
- Time recording
- Financial information (e.g., petty cash)
- Some HR information (e.g., leave and absence)
**What will I learn?**
- How to set up meetings and keep the main diary current - in person or via Zoom/Teams
- How to check deliveries against orders and ensuring engineers check and sign off
- How to send remittances to suppliers
- The correct way to record technician production information
- How to organise travel arrangements
- General recording (also see inclusions noted above)
- General assistance with Quality Assurance recording
**What qualifications or qualities are required?**
- National 5 English
- Basic IT and keyboard skills.
- Be able to communicate effectively and collaboratively across varied staff disciplines.
**Job Types**: Full-time, Apprenticeship
Pay: £15,000.00-£19,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
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