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Events Officer

1 month ago

Swindon, United Kingdom South Swindon Parish Council Full time

**Duties**:

- To lead on the booking of events within parish facilities ensuring they are suitable for the location and event. You will ensure and record that individuals and organisations hiring Parish facilities can meet the Parish Council charging structure and provide appropriate copies of adequate insurance, risk assessments, licences and other relevant permissions in a timely manner. You will also be expected to ensure they sign a hiring agreement and when necessary, meet with them on site for a handover process.
- To keep the Events and Communications Manager updated on the programming of private bookings on parish facilities, the revenues generated from these bookings and highlight any issues.
- To work with the parish council’s finance team to invoice private hirers in a timely manner, ensuring these invoices cover the charge for hiring our facilities and a deposit where appropriate to protect the parish council’s financial interests. To assist with the recovery of outstanding sums relating to those invoices.
- To ensure that private events that are run on parish facilities comply with relevant licencing and safety requirements. Where necessary you will need to liaise with Swindon Borough Council’s Licencing Department and Event Safety Advisory Group (ESAG) as well as the parish council’s health and safety consultant.
- To support the organising and safe running of parish council events. This will include ensuring events run by the parish council are suitably insured, risk assessed, with an appropriate licence and when necessary, has the support of Swindon’s ESAG. You will also be expected to support and in some cases manage parish council events to ensure its smooth and safe running.
- To help organise parish council representation at other events around the Swindon area.
- Where appropriate to communicate and consult with the wider community regarding parish council managed events in our facilities.
- To work with the Events and Communications Manager to promote the parish council’s facilities and events to the wider public. This will include posting on social media accounts and coordinating with the print and broadcast media.
- When necessary, attend any parish meetings relevant to events and help provide parish councillors with accurate information about the events service.
- Maintain up-to-date knowledge of the legal and regulatory requirements as it applies to events. You will be supported by the parish council in receiving ongoing training to meet this objective.
- Any other duties and responsibilities that may be delegated by the Events Manager, Deputy Chief Executive Officer or Chief Executive Officer.

**Job Type**: Part-time
Part-time hours: 32 per week

**Salary**: £21,577.00-£23,217.00 per year

**Benefits**:

- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime
- Weekend availability

Ability to commute/relocate:

- Swindon, SN1 2AU: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have a Personal Licence?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Event Management: 1 year (required)

Work authorisation:

- United Kingdom (required)

Shift availability:

- Day shift (preferred)
- Night shift (preferred)

Work Location: In person

Application deadline: 03/09/2023
Expected start date: 02/10/2023

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