Judicial Liaison Officer

7 months ago

Birmingham, United Kingdom Ministry of Justice Full time

Salary
- £27,223 - £28,613

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- West Midlands

City/Town
- Birmingham

Building/Site
- BIRMINGHAM CIVIL JUSTICE CENTRE BIRMINGHAM, B4 6DS

Grade
- EO

Organisation Grade for MoJ
- EO

Post Type
- Permanent

Working Pattern
- Full Time, Part Time, Part Time/Job Share, Flexible Working

Role Type
- Operational Delivery

Job descriptionNew recruits to the Civil Service joining MoJ are expected to join at the band minimum.
Existing Civil Servants moving at the same grade will retain their existing remuneration package.

**His Majesty’s Courts and Tribunals Service**

**Regional Support Unit**

**Job Title: Judicial Liaison Officer**

**Pay Span or equivalent: Executive Officer**

**Background**

The Tribunals Service and His Majesty’s Court Service were integrated into a single Agency, His Majesty's Courts and Tribunals Service on 1st April 2011. Bringing these two organisations together has removed duplication in management functions and increased the efficiency of the administration, which has enabled HMCTS to reduce what it spends away from the front line substantially.

Consequently, there are high expectations of all staff regardless of the job they do and high performance is expected from everybody. The organisation is continuously adopting new or better ways of working to ensure that it focuses on just that which is essential.

**Overview**

As a new organisation HMCTS is embarking on a period of significant change. Strong leadership is a critical element in this being successful. Jobholders who have responsibility for managing staff will be required to provide clear direction and focus, visibly championing the changes which deliver greater efficiencies. The HMCTS Executive Team expects managers in the organisation to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

**The key purpose of the role is to**

Support the Head of the Judicial Liaison and the Judicial Liaison Managers in ensuring the business needs of the region are met through the successful & efficient deployment of judicial resources.
The post holder is part of a small team responsible for effective planning and management of the judicial resources across the Region and will provide a single point of contact for the judiciary across their Region and will be key in ensuring effective communication with the judiciary at Cluster level.

**Key responsibilities**

**Operations**
- Oversee booking and training of all part-time judiciary and monitor fee payments & reconciliation.
- Ensure the Circuit & District Judge itinerary is prepared and agreed by the Senior Judiciary and Clusters which maximises the utilisation of resources and is maintained throughout the year.
- Provide effective day to day liaison with the judiciary and operations across the Region including advising on any changes to sitting patterns to improve performance.
- Act as single point of contact for internal and external customers on judicial resource/sitting day information/enquiries for a Cluster.
- Manage the process for handling judicial travel and subsistence claims etc, liaising with appropriate colleagues across HMCTS.
- Support the Judicial Liaison Manager on judicial issues including but not restricted to:

- Organisation of regional judicial training and seminars
- Liaison Officer role for judicial harassment protocol
- Liaison Officer role for judicial database
- Judicial assistance to the JAC
- Salaried part-time working
- Appointment of judicial leadership & extra-curricular posts
- Ensure effective contingency planning to allow business continuity in operations across the Region.
- Identify and promote the sharing of good practice across the Region.
- Work in partnership with the Cluster Managers and others across HMCTS.
- Allocate & supervise workload on a daily basis, through a TIB.

**Administration**
- Devise and maintain administration and operational processes and systems, including data quality assurance, data management and filing.
- Undertake specific project work and background research to inform development work and aid good decision making.
- Maintain robust, timely and accurate management information relating to:

- Judicial sittings and itineraries
- Non-sitting days
- Judicial training
- Official business
- Maintaining accurate records on the Regional Judicial Database
- Provide timely and accurate information on sitting days to assist in bids & forecasting for the Circuit Bench and District Bench.
- Monitor and report on delayed judgments.
- Process financial documentation and manage accounts and budgets as required.
- .Provide administrative support to the Head of Judicial Liaison.

**Drafting**
- Assist the Judicial Liaison Manager with the production of briefing documentation and other papers.

**Communicating with the public, juries, the judiciary, other court and tribuna

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