Contracts Supervisor

1 week ago

University of Warwick, United Kingdom University of Warwick Full time

Permanent position, 36.5 hours per week.

We’re looking to appoint a Contacts Supervisor in our growing Maintenance team at the University of Warwick.

Salary up to £31,411 per annum plus a generous benefits package including hybrid working and 38 days leave (including bank holidays)

You’ll be responsible for supervising our contracts for outsourced mechanical services to ensure that all statutory, planned and reactive maintenance is carried out by contractors to university standards and represents value for money. This appointment will focus on mechanical services contracts; we have others in the Contracts team who supervise outsourced electrical or building fabric services. Depending on your area of technical expertise and interest, there may be opportunity, if you wish, to supervise electrical and/or building fabric services contracts in future.

It’s a varied role where you’ll also have the opportunity to be out in the field providing technical advice and support to university staff and contractors and writing up reports with your findings and recommendations on service continuity issues in your mechanical area of expertise. You’ll also assist with the development of procedures designed to improve the operation of contracted services and be comfortable with the admin side of the role, maintaining records and documentation.

For an informal chat about the role contact Dave Shaw 07804154331

Interview Date: TBC.

**JOB PURPOSE**

Responsible for the supervision of the Contract Delivery of mechanical/electrical/building fabric services to ensure statutory, planned and reactive maintenance is provided to the entire campus to agreed KPI within the Estates Service Statement.

**DUTIES & RESPONSIBILITIES**

**Management and organisation**
- Maintain relevant records of plant and equipment data detailing financial implications and predicted life cycling costs specific.
- As required, on occasion manage the direct employed labour in accordance with University policies and guidance for staff management, including recruitment, discipline and grievance, time sheet completion, absence monitoring, performance management, appraisals etc
- Management of section Estates workshops, property, vehicles, tools and equipment in accordance with University policies and guidelines.
- Assist in the development of procedures and processes for the improvement of the operation of Estates services

**Management of contractors**
- In accordance with all University policies and guidance assist the Contracts Officer with the management of contractors ensuring that work is undertaken to the University accepted standards and demonstrates value for money
- Liaising with contractors and explain the problems so that the contractor can evaluate a repair solution and take over the work in a safe and timely manner.
- Ensure compliance with health and safety regulations, issuing appropriate permits, reviewing of Contractor’s competence, risk assessments and method statements.
- Reviewing Contractor’s works schedules to ensure University’s statutory compliance obligations are achieved, ensuring timeliness of the maintenance activity/repair/installation, manage relationship with the contractor, accepting handover of completed works back from the contractor ensuring all certification, service records and reports are received in accordance with contract service level agreements
- Provide regular feedback to the customer on the status of any repairs, review any actions taken and monitor repairs/installations to ensure business continuity.
- Undertake regular Contractor's performance reviews and reviewing invoices against work completed
- Escalating of poor Contractor performance as required to the Mechanical Services Contracts Manager

**Technical**
- Take initial corrective action to keep the service going and ensure business continuity and report findings and resolution to Mechanical Services Contract Manager or designation manager in accordance with escalation procedure.
- Carry out practical site work where necessary to assist the DEL and assess the Contractors performance.
- Provide project support in conjunction with the M&E Clerk of Works and Projects Officers.
- Undertaking technical investigations as required by line manager, generate written reports to confirm findings, works completed, recommendations and maintain appropriate records
- Provide technical advice and support to Estates staff and contractors responsible for maintaining the University estate
- Issuing appropriate Permits and review all supporting health and safety documentation, risk assessments, method statements, training records etc
- Participate in emergency response in line with the University Business Continuity plan
- Provide technical advice, works specification input and budget cost plans to assist in compiling the Estates 5 year financial plans.

Undertake administrative duties, maintain records and documentation as required by line manager and in a

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