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Accounts Assistant

4 months ago

Great Dunmow, United Kingdom ASM Truck Diagnostics Ltd Full time

**Job Role**:Accounts Assistant

Monday to Friday - Hours negotiable

**Location**:Owners home office CM6 and/or remote home working

**Reports to**: Operations Director (OD)

**About**:
ASM Truck Diagnostics Ltd is a well-established workshop and mobile HGV repair and maintenance provider based in Brentwood, Essex.

**Job Role**:
Working closely with the business owner in CM6. Your responsibilities include reviewing and reconciling accounts, processing a high volume of customer invoices and supplier invoices and maintaining updated records of invoices and receipts. To be successful in this role, you should have an accounts admin background and be able to hit the ground running.

**Key Responsibilities and Tasks**:
You will ensure we process all financial transactions accurately and on time.
- Complete a high volume of bills weekly
- Chasing customers for purchase order numbers, adding purchase order numbers to invoices and sending on to customers daily.
- Liaise with technicians and workshop admin to ensure jobs are completed, to enable invoices to be sent.
- Follow up with technicians any queries holding up the jobs to be invoiced, ensuring the number of jobs in query are kept to a minimum and issues resolved.
- Liaising with customers regarding any invoice queries, ensuring any issues are resolved within 7 days of contact.
- Taking payments for non-account customers
- Running customers debtors report weekly, ensuring statements balance and payment allocations have been added.
- Sending customer statements out and chasing payments
- Process Supplier invoices, adding correct parts to the billings system and accounting package, coding correctly and dealing with queries relating to any supplier invoices or credits required.
- Reconcile Supplier statement
- Reconcile Credit card and Bank statements to ensure all purchases have been processed on accounting system.
- Identify and address discrepancies
- Report on the status of suppliers ledgers and prepare supplier payments list for OD
- Report on the status of customer accounts highlighting any areas of concern to the OD
- Update internal accounting databases and spreadsheets

**Requirements**:

- Proven work experience as an Accounts Administrator/Credit Controller or similar role (1-2 years)
- A confident, supportive phone manner with meticulous verbal and written English
- A proven problem solver - proactive in identifying issues within area of responsibility
- Ability to prioritise and organise tasks and workload
- Hands-on experience with accounting software Intuit Quickbooks Online
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
- Solid data entry skills with an ability to identify numerical errors
- Good organizational and time-management abilities
- GCSE (or equivalent) Maths and English Grade C or above
- Current driving licence

**Salary**: £23,500.00-£26,500.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Office: 2 years (required)

Work Location: In person