Senior Administrator

VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.
VIVO embodies both experience and innovation. It combines Serco’s comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS’ market leading FM, energy, asset optimisation and regeneration capabilities.

**Contract Type**: Full Time

**Location**: Hybrid, East Midlands (Homeworking and Site visits to variety of locations)

**Working Hours**: 37.5 hours per week, Monday to Friday

**Salary**: Starting at £26,000, dependent on experience

Here at VIVO we are looking to recruit a Senior Administrator to work with the Head of Projects to deliver excellent organisational and customer services across the Central contract. This role will see you managing and co-ordinating the timely delivery of the Billable Works (Projects) programmes for the Built Estate Central contract, managing the diary of the Head of Billable Works, and managing staff absence and payroll reporting.

**Also within this role you will**:
Coordinate and manage Billable Works trackers to deliver all works within the agreed financial budgets and timeframes
Produce reports to the Contract Senior Management Team on the performance, forecast and financial outcomes for Billable Works within the contract
Ensure the reporting of the physical and financial progress of Billable Services
Ensure adherence to the Company’s contractual responsibilities and internal quality procedures
Identify areas of improvement within the Billable Works processes and work closely with Billable Works managers to specify and deliver process improvements

What you’ll need to do this role

Experience within previous data driven administration positions.

Experience in diary management and minute taking.

Experience in stakeholder management.

Excellent communication skills.

It is desirable that you have experience of operating within an MOD environment and have familiarity with geography and establishments within area of responsibility.

This role will require you to travel to remote sites weekly therefore it is essential that you hold a clean and valid UK driving licence.

You must be able to pass SC Clearance to be considered for this role.

What we offer

Company car
Up to 6% contributory pension scheme
25 Days annual leave
Volunteer leave
Established reward and recognition scheme
One paid professional subscription
Life Assurance Policy
Employee discount and reward schemes
Interesting, varied, and enjoyable work
A company that recognises your contribution
Training opportunities and qualifications within a supportive environment to ensure career progression

VIVO Defence Services