Personal Assistant
6 months ago
Personal Assistant to Bristol Eye Hospital Management Team
The post-holder will be able to use their initiative and will be able to work collaboratively with other administrative staff to ensure that tasks are undertaken in an efficient and timely way.
The post-holder will be able to remain calm under pressure and will have excellent interpersonal skills.
Provide a co-ordinated PA service to the Clinical Lead(s), Deputy Divisional Director, Assistant General Manager, Matron, BEH Project Manager and Performance and Operations team as required, including diary management.
Line Manage BEH Medical Secretaries, allowing time for active management of the typing delay targets.
Be responsible for all HR requirements of BEH Medical Secretaries including appraisals, sickness and disciplinary process as well as recruitment.
Act as Systems Admin lead for systems used for digital dictation
Provide resources for minute taking/transcription of executive meetings, senior leadership meetings and any other meetings as appropriate.
Attend any Division/Trust wide Medical Secretary meeting as required.
Support POM team, secretarial team and rota coordinator with accurate use of the E-Rostering system and actively manage and support compliance with medical staff annual leave rules. To oversee processing, approving and informing others of cancelled theatres and clinics delegating to secretaries where appropriate.
To use and maintain workspaces for papers.
To communicate complex and receive complex sensitive information, both written and verbal, across the multi-disciplinary team, and external organisations. To maintain confidentiality at all times
(Cont'd under detailed job description and main responsibilities)
(Main duties of the job cont.)
Preparation of documents using Excel, Word, Power Point and Outlook.
Preparation and circulation of complex documents, minute taking and support of BEH Clinical Governance.
Risk assessor for the POM and monitoring of mandatory training across the Tea
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
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