Part Time Democratic Services Officer

2 weeks ago


Chelmsford, United Kingdom Essex County Council Full time

**Part Time Democratic Services Officer**

Permanent, Part Time

£28,417 to £33,432 per annum, pro rata

Location: Chelmsford

Working Style: Anywhere worker

Closing Date: Sunday 23rd June 2024 at 11.59pm

**Please note that this position is being offered as a Part Time opportunity, working either 3 or 4 full days / 22.4 or 29.6 hours per week **as a fixed pattern and as agreed with the team manager.**

**The role offers a mixture of home working and attendance at County Hall, Chelmsford; this is dependent on business need, but it is expected that the home working element would make up most of the agreed working pattern.**

**Interviews will take place in the week commencing 1**st** July 2024 and will take place in person at our offices in Chelmsford.**

**The Opportunity**

The role of Democratic Services is to deliver effective and high-quality Appeals and Committee Administration, Member Support, election and induction processes and to promote community engagement and understanding of the democratic processes of the Council.

This role operates in the political environment of the authority and requires an understanding of the need for tact and diplomacy alongside a requirement to be accurate in the work delivered. The Democratic Services Officer is important to the effective delivery of the democratic process across the Council.

The role is part of a team responsible for providing comprehensive administrative support to the Council’s formal decision-making committees and other informal or internal meetings. The postholder will be required to provide advice and guidance to elected members, senior officers and other stakeholders to make sure that the decisions meet the statutory framework. There will also be a requirement to provide support to other parts of the service such as clerking school admission appeals and providing administrative support to the school admission appeals processes.

**Accountabilities**
- Undertakes a broad range of project work, with responsibility for delivering against set objectives. This includes election work and committee management. Clerks meetings of the Council and any other committees as directed including preparing the agenda, minutes and reports.
- Delivers effective administrative support to elected members, various committees and groups. Provides support through a variety of administrative tasks to ensure Essex County Council standards are met and maintained.
- Delivers a clerking service to Statutory School Appeals and provides advice and support for the appeals process.
- Supports member information and development activities as directed by managers within Democratic Services.
- Provides guidance, advice, training and support to Members on corporate policies and procedures such as dealing with expense claims or declaring interests or gifts.
- Responsible for providing advice to Members in the preparation of responses to residents to ensure stakeholder engagement within the council and to maximise engagement across the local community in Essex.
- Supports project implementation across a broad and diverse range of media to maximise the opportunity to achieve local community objectives.
- Supports the Democratic Services Team to ensure the successful delivery of an annual programme of events including Civic functions, member away days and training working with external organisations and partners to ensure standards are maintained.

**The Experience You Will Bring**

**Essential**:

- Educated to an A-level standard including English and Maths at Grade ‘C’ and above or equivalent by experience.
- ADSO Certificate in Democratic Services Knowledge, or willingness to work towards it, is desirable.
- Evidence of continuing professional development and good knowledge in a political or policy environment and Local Government.
- Good organisational skills and an ability to work to tight deadlines, prioritise own work, use own initiative and be self motivating.

**Desirable**:

- Excellent interpersonal and organisational skills, with the ability to work to tight deadlines and prioritise own workload.
- Experience of working in a sensitive political environment with the ability to be tactful and diplomatic.
- Good experience of providing administration service for high level meetings including writing minutes.

To read more about us please visit: Corporate Services

**Why Essex?**

Essex County Council has a location to be proud of. Our 1,300 square miles stretch from Constable Country to the Thames Estuary, from the dynamic M11 corridor to the traditional seaside resorts of Clacton and Walton. England’s oldest town, Colchester, and two of its newest - Basildon and Harlow - are right here. Along with the City of Chelmsford, the county town, they form our major population centres. It means real choice and makes Essex the ideal place for your career. Read more about us.

We’re also committed to interview all veterans and care leavers, who meet the minimum requireme



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