Personal Assistant to The Rfh Executive Team

4 days ago

Hampstead, United Kingdom Barnet and Chase Farm Hospitals Full time

**Main duties of the job**:
Post holder will be responsible for organising the executive offices in conjunction with others members of the executive support team.

The post holder will possess excellent communication and interpersonal skills and will be capable of working effectively under pressure. They will have excellent secretarial skills and a high-level working knowledge of Windows-based systems. They should be capable of working to schedules and using their own initiative, whilst maintaining a high level of confidentiality and discretion at all times.

The post holder will be the first point of contact for visitors to the executive team and will be required to liaise and communicate with senior professionals and managers from within the Trust, and externally. The post holder will also act as the first point of contact for patients, public, staff and members of external organisations wishing to contact the executive team.

**Working for our organisation**:
The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

**Detailed job description and main responsibilities**:
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.

**Person specification**:
**Royal Free World Class Values**:
**Essential criteria**:

- Demonstrable ability to meet the Trust Values

**Education & professional Qualifications**:
**Essential criteria**:

- Secretarial qualifications including RSA 3 or equivalent word processing / evidence of continuous learning

**Desirable criteria**:

- European Computer Driving License (ECDL) or equivalent

**Experience**:
**Essential criteria**:

- Experience of working unsupervised with responsibility for managing own work
- Recent experience of working with senior management level within a large and complex organisation
- Previous experience of working as a PA to board members or equivalent
- An understanding of the Freedom of Information Ac

**Skills and aptitudes**:
**Essential criteria**:

- Well practiced secretarial skills
- Able to contribute immediately to the work of the trust by establishing personal and professional credibility
- Confident communicator capable of communicating at all levels of the organisation, with excellent written, verbal and interpersonal communications skills.

**Desirable criteria**:

- Ability to understand and translate complex information clearly
- **Covid-19 Vaccination**

Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.
- ** AT* - Apprenticeship Training**. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
- If you are an **EU/EEA citizen** who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK.** Please Note: We are unable to sponsor Band 2 to 4 as the salary does not meet the UKVI Points Based system threshold.**:

- **If you require sponsorship** for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
- The Trust uses **electronic new starter forms** on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- **The Trust will request a DBS** (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

**Please note**:

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