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Business/executive Assistant
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Job Description Summary
**Job Description**:
Be part of something bigger
BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. We have over 70,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.
About the role
Provide a high level and professional support service to an allocated member of the UK & Ireland Leadership Team and their team members.
**Responsibilities**:
To provide direct assistance to the Country Business Lead (CBL’s) or Function Lead to enable them to be highly effective
Manage access to the CBL/Function Lead and their schedule, ensuring time is used and effectively and efficiently.
To handle confidential business matters and ensure compliance with confidentiality policies and procedure.
To act as the first point of contact and liaison for both internal and external stakeholders, suppliers, clients, policy makers, and key decision makers.
Organise internal and external meetings, prepare/send out agendas, coordinate logistics, compile and distribute required documents and presentations.
Prepare and send out minutes and follow up actions
Assist in the preparation and generation of reports, presentations and data
On-boarding of new associates
Support and promote BD values and company culture with a positive and flexible manner with a view to building relationships built on trust and discretion. Particularly when liaising with external stakeholders.
Promote and ensure adherence to BD policies throughout all levels of the company.
Use company knowledge to assist other with office operations.
Exercise judgment, based on previous experience, practices and precedents, to identify and solve problems that arise with little or no precedent.
Provide information to others through various communication channels regarding business matters, processes and/or procedures
Improve efficiency and controls costs within both the EST and throughout the company
Use experience and knowledge of how the team integrates with others to think beyond the way it has always been done and identify opportunities for improvement
Design processes to enhance work flow and efficiency
Take ownership of simpler customer and supplier issues. Work with the customers and suppliers to resolve issues to their satisfaction.
About you:
Skills and Competencies
An in depth knowledge and wide range of administrative skills
Strives for continued self-development and encourages others to do the same
Promotes teamwork by acknowledging the value of cultural differences and coaching others to consider these differences when communicating or making decisions
Ability to work under pressure and to deadlines with minimal supervision
High personal accountability & integrity
Able to set own work direction and complete tasks
Proactive and have the ability to take the initiative
Ability to challenge the status quo and drive through changes in a professional manner
Actively work to high standards with excellent attention to detail
Flexible attitude and ability to handle changing priorities
Excellent verbal and written communication skills in English with the ability to communicate well at all levels
IT skills - ability to use a range of technology
Excellent interpersonal skills with the ability to influence others within the team and at a wider department and function level
Every Business Assistant will use, manage and train others in the use of multiple systems including:
Aravo
Concur (travel booking and expenses)
BuySmart
eTime
CitiManager
Facilities 360
Microsoft Word, Excel and PowerPoint
Outlook
MS Teams
SharePoint
Service Now (SNOW)
WorkDay
BD Services Store
Print Store
Education and Experience
3+ years BA experience at a senior level
GCSE English and Maths (minimum GCSE Grade C/4-9)
Further education and/or a University degree a plus
Travel requirements
Some travel may be required from time to time.
Why join us?
A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day.
You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.
Becton, Dickinson and Company is an Equal Opportunity Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, or any other protected status.
Primary Work Location
GBR Winnersh - Eskdale Road
