Legal Secretary

2 weeks ago

Berkhamsted, United Kingdom Douglas Scott Legal Recruitment Full time

I am excited to be working with a well-established law firm based in Berkhamsted who are looking for an experienced Legal Secretary to join their Residential Property team. You ideally should have a sound understanding of the conveyancing process and have previous secretarial experience.

The Role:

- The production of documents and correspondence using audio/copy typing.
- Undertaking searches and processing post completion actions
- Completion and submission of standard template documents eg. TR1 and Land Registry
- Preparation of bills and completion statements
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return;
- Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available;
- Setting up new files accurately and speedily on instruction;
- Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files;
- Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records;
- Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
- Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information;
- Undertaking any other ad hoc duties as requested by the professional staff in the department;
- Support as an when requested in firm-wide and departmental events.

About you:

- Previous experience as a secretary, preferably in Residential Conveyancing, although other experience will be considered.
- Excellent interpersonal skills and clear written and oral communication;
- Proven audio typing experience

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