Facilities Coordinator

3 weeks ago

Westminster, United Kingdom Wild Berry Associates Full time

This Investment Management firm based in the West End urgently seeks an experienced Facilities Coordinator who will be able to work collaboratively and effectively with all levels of management, staff and clients. There are over 300 employees based at the location.

The duties are varied and include:

Daily/weekly health & safety and fire equipment inspections and general office inspections
- Serve as the primary point of contact for staff, facilities vendors etc.
- Assisting to ensure that all site activities comply with legislation and best practice
- Gathering information for the writing of reports as required by the Facilities Manager including Accruals, Budget, Space Planning, Desk Booking Dashboards etc
- Manage floor-plans through online workplace planning tool
- Create possible scenarios to workout future seating possibilities for manager approval; Run reports as needed
- Assist with internal office moves & changes
- Facilitate moves and seating for new employees starting at the office, as well as visitors Keep. an open dialogue between the facilities, admin and IT teams regarding seating/moves.Backup Coverage of the reception desk - (as needed): Professionally answer, screen and route all incoming call; Greet guests in a professional, friendly, hospitable manner;
- Maintain calendar schedule of guest visitor offices/desks and conference rooms;
- Prepare conference rooms prior to guest's arrival; Order catering for meetings, as needed for the business
- On boarding support for new hires: Initial office supplies/desk set up

This is a very exciting role for someone who is looking for lots of responsibilities within a friendly and supportative environment.

If you have Health and Safety qualifications ( IOSH/NEBOSH) it would be beneficial

Hours 9am - 6pm 5 DAYS a week in the office

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