South Gloucestershire Locality Partnership Locality

7 months ago


Bristol, United Kingdom NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board Full time

General Duties Maintain the overall Locality Partnership delivery plan ensuring information is collated and submitted within agreed timeframes Work with all team members in the collection of information for performance reporting Support the Locality Partnership team in the establishment and delivery of working groups and programme events Provide specialist secretarial/administration support and advice to the team. Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages. Undertaking administrative duties such as photocopying and mail-out distributions. Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary To provide administrative support including when appropriate to all team members to support a range of department initiatives Be aware of and have commitment to and actively promote the principles of Equality, Diversity and Inclusion.

Comply with associated legislation and policies. The post holder will participate in the rota for provision of in-hours Call Support to System Flow meetings, once appropriate training has been received. The post-holder, once trained, will also be eligible to undertake out-of-hours Call Support which will result in additional payment. Communication Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously Working together with other administrators/PAs within the organisation to provide an effective network of communication including dealing with visitors to the base and being flexible to cover other administrators general duties on the base.

Service Development and Research Supporting teams in project management and participating in locality events. Working with all team members in the collection of information for performance reporting on relevant team projects Providing guidance and advice on relevant policies and procedures Participate in Research and Development activities as directed Finance and Resources Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. Ordering stationery as required. Leadership and Management Information Resources Inputting, monitoring and checking data, required for finite and ongoing projects within the teams Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team Management Support Supervises staff in day to day activities as directed Professional Development Other To carry out other appropriate delegated duties as required The job description and person specification are an outline of the tasks, responsibilities and outcomes required of the role.

The job holder will carry out any other duties as may reasonably be required by their line manager. The post holder will participate in the rota for provision of in-hours Call Support to System Flow meetings, once appropriate training has been received. The post-holder, once trained, will also be eligible to undertake out-of-hours Call Support which will result in additional payment. The job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the Department and the Organisation.



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