Office Admininistrator

**Yourconstruction are delighted to be recruiting for a strong Administrator/ Quality Administrator to join a Construction business.**

Permanent - Full Time (37.5 hours per week) 1 hours lunch

£23,000 - £26,000 dependent on experience

**The Company**:
Established in Scotland my client are a Powder Coating Division are a supplier of powder coating materials.

**Job Purpose**:
The Administration / Quality Assistant will be responsible for setting up accounts for new customers and raising invoices using accounts software. You will also be responsible for inputting purchase ledgers for new suppliers and chasing customer debt. General administration will also be a key part of the role.

**Key Responsibilities**:

- Ensuring that all outstanding accounts are identified, communicated and prioritised in accordance with internal procedures and credit safe
- Resolving invoice queries for customers by liaising with internal customers
- Processing client Debit notes and placing accounts on hold if required
- Process sales orders using the accounts software and printing delivery notes
- Ensure goods received match invoices and process on to the account’s software
- Allocate credit notes, obtain approval from Financial Director and process on the account’s software
- Check delivery notes and obtain proof of delivery from suppliers regarding materials
- Ensure nominal codes are accurate
- Produce and distribute invoices
- Identification and management of potentially high-risk customers
- Using accounts software to reconcile accounts and produce regular aged debt reports for review
- Promote and maintain relationships internally and externally to deliver excellent customer service
- Complete all daily lab testing and quality checks
- Any other reasonable requests from management
- Please note that this will change as the role and function to the business develops**Person Specification - Essential**:

- Proven and substantial experience of Sage or similar finance package
- Confident with IT, particularly Microsoft Office Excel
- Ability to coordinate multiple tasks simultaneously and work independantly
- Understanding of and commitment to provide a highest standard of customer service
- High quality verbal and written communication skills
- The ability to provide a high level of attention to detail and accuracy
- A positive team player, with demonstrable ability to work collaboratively with colleagues

**Desirable**:

- Experience in a sales/construction environment