HR Administrator

THE POST

JOB SUMMARY
- Provide high quality professional HR Administration to managers and staff for all HR related matters.
- Undertake specialist and general HR tasks as required and appropriate to the role.
- Deputise and act up for the HR Advisor, as required.

KEY RESPONSIBILITIES AND DUTIES
- Support changes to employment law and best practice across schools HR
- Maintain the suite of document templates eg employment contracts, variation to contract letters, invitation to meeting letters, resignation letters, etc. Ensure these are accessible to the team and ensure they are kept up to date, relevant and in line with contractual and statutory requirements.
- Keep the Single Central Record up to date at all times
- Support the Trusts requirement to provide a Workforce Census
- Work closely with the Payroll Department to ensure workforce information is kept up to date, and any problems identified and addressed. Issue accurate payroll instructions, to meet payroll deadlines.
- Support and monitor the Absence Management Programme across the Trust
- Support and monitor the Probation Period Process with Recruiting Manages and highlight any concerns to the HR Manager
- Assist in the HR processes including recruitment and selection, starters and leavers, employment checks, induction, mandatory/other training, probationary period review, performance and development review, maternity/paternity/shared parental leave, flexible working requests.
- Support the HR Manager in the management of poor performance, advising on solutions.
- Take notes at formal HR Meetings
- Undertake Interviews with Recruiting Managers
- Assist the HR Manager to provide management information reports relating to HR for example absence data, staff lists, payroll costs, etc. Work on requests for information, ensuring timely and accurate responses are provided.
- Work with management to ensure all information (eg jobs, hours, etc) are up to date.
- Process of pre-employment checks and issued appropriate documentation; ensure checks are complete and compliant with school standards.
- Assisting with all new staff inductions.
- Contribute to the development of HR policies, as requested.
- Support the provision of HR data including data input, as necessary.
- Maintain a filing system to ensure documents and information are retained and easy to locate.
- Work with HR Manager and Co-ordinate learning and development events for Trust staff, as required, and participate in the delivery of events as relevant.
- Complete relevant documentation in line with Regulatory and awarding bodies.
- Deputise for the HR Advisor as required.
- Always seek to be effective and efficient and to enhance the quality of the service which the HR team gives to all its users in line with the values of the Trust, thereby assisting them to provide a high quality of service to learners.

GENERAL RESPONSIBILITIES
- Support the HR Team in personal and professional staff development needs to meet the Trust’s Strategic and Operational Plan.
- Support the HR Team in continuous professional development (CPD) requirements as specified by the Trust and that may be identified during Trust processes, for example Performance Management.
- Participate in the Trust Performance Management Scheme.
- Be responsible for ensuring that the duties and responsibilities detailed in the Trust Health and Safety Policy are adhered to and carried out.
- Maintain awareness of the requirements of the Trust Health and Safety Policy.
- Understand the Trust’s obligations under the Public Sector Equality Duty and act in accordance with statutory obligations under the equality duties and in compliance with current Equality legislation.
- Ensure adherence to the Trust’s General Data Protection Regulation (GDPR) legislation and general data protection laws.
- Work to the Trust quality standards and systems within the context of the Trust quality systems and human resources functions.
- Undertake such other duties and responsibilities as are appropriate to this level of post.

The above job description does not purport to be an exhaustive list of duties and responsibilities. The post holder will be expected to undertake additional duties as the requirements of the post change.

The purpose of this job description is to outline levels of responsibility and accountability of this post, to ensure that all work undertaken by our staff is identified and lines of accountability are clear.

THE PERSON

**Essential Skills and Characteristics**
- A CIPD Level 3 certification, or above or commitment to do so.
- Previous experience of working in a fast-paced admin team.
- Excellent organisation and communication skills.
- Ability to multitask and deal with a range of incoming enquires - organisation is key to the success of this role.
- Ability to develop innovative ideas and solutions.
- Excellent IT skills specifically MS Office; particularly Word, Excel and Outlook, also keen knowledge, and experience of the imp