Supplies Assistant

6 months ago

Liverpool, United Kingdom Liverpool Heart and Chest Hospital Full time

LIVERPOOL HEART & CHEST HOSPITAL NHS FOUNDATION TRUST JOB DESCRIPTION POST: Supplies Co-ordinator BANDING: 3 15 hours per week Monday to Friday 6am to 9am. ACCOUNTABLE TO: Business Manager - Surgery RESPONSIBLE FOR: Supplies - Theatre JOB SUMMARY The post holder will be responsible for maintaining the efficient supply of equipment and goods to the theatre department. They will be responsible for ensuring adequate supplies to theatre using the computerised stock management system (Oracle/SBS) The post holder will contribute to the smooth running of the Supplies Team and provide support to the Management Team. PRINCIPAL ACCOUNTABILITIES MANAGERIAL/LEADERSHIP Management of stock systems / databases to ensure adequate stock levels are maintained for Theatre.

Act as a point of contact for stock enquiries. Demonstrating robust communication skills and the ability to liaise with all multidisciplinary team members and other departments. ORGANISATIONAL Deal with all internal and external stock / goods enquiries. To liaise with Theatre management team and supplies team regarding products and lead times Perform regular stock checks and adjust par levels of stock in line with Theatres demand.

Ensuring Omnicell database accurately reflects current stock quantities on hand. Raising orders via SBS procurement for any stock required. Controlling consignment stock (new stock, re-calls and returns etc). To assist as necessary with the order of equipment from suppliers.

Liaise with supply companies to ensure the efficient supply of medical goods. Support and plan, with the supplies team, quantities and sizes to be held on consignment. Investigate internal and external enquiries regarding stock and report back promptly. Report any problems with computerised stock system to the IT department.

Deal with requests to source and obtain specialised products. Liaise with other Trusts for the loan of products when required. QUALITY Access trust systems such as SBS supply chain reports / SBS usage / Omnicell database. Work in collaboration with Trust Procurement / management team to ensure the unit is receiving best cost of consumables (directly or via NHS Supply chain).

Make suggestions that will contribute towards unit Cost Improvement Programme. Maintain stock inventory for Theatres. Collect and collate purchasing information. Ensure efficiency of the service by maintaining accurate spreadsheets in order to ensure correct payment of goods.

Arrange for returns of unwanted goods in accordance with clinical preference. Attendance at stock meetings as required. ADMINISTRATION & AUDIT Completion of audits for quality and financial reporting. Work closely with Management team in the development of new audits and initiatives to support the smooth running of Theatre.

GENERAL STATEMENTS *Mandatory and should be include in all JDs CONFIDENTIALITY All employees must adhere to policies and procedures relating to Information Governance, Confidentiality and Information Security. RISK MANAGEMENT The Trust is committed to approaching the control of risks in a strategic and organised manner. The postholder must be aware of their individual responsibilities as detailed in the Trusts Risk Management, Health & Safety and Incident policies, and those under the Health and Safety at Work Act. This includes the reporting of any untoward incident, accident, potential or actual hazard identified.

SAFEGUARDING All staff are required to be familiar with the arrangements for safeguarding children, young people and vulnerable adults and support the organisation in promoting the welfare of children, young people and vulnerable adults. Staff working directly with children, young people and vulnerable adults will have a responsibility to ensure safeguarding and promoting their welfare forms an integral part of their duties. Staff who come into contact with children, vulnerable adults, parents and carers in the course of their work and/or have access to records will have responsibilities to safeguard and promote the welfare of children, young people and vulnerable adults. Staff who come into contact in the course of their duties, with parents, carers or other significant adults or children, young people and vulnerable adults should always be mindful of safeguarding and promotion of the welfare of these individuals.

INFECTION CONTROL In accordance with the Health and Social Care Act 2008, it is the responsibility of every member of staff to participate in the prevention and control of infection within the capacity of their role. In order to maintain high standards of infection and prevention control all staff are expected to comply with the relevant Trust policies, procedures and guidelines and report any concerns to their manager or to the infection prevention team. HEALTH AND WELLBEING The Trust is a Health Promoting Hospital. The Trust expects that when you are presented with opportunities to improve the lifestyle of our patients you seek help from approp

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