Office Coordinator

3 weeks ago

Leeds, United Kingdom Carter Jonas Full time

**Office Coordinator**:
We are currently seeking an experienced Office Coordinator to oversee the smooth operation and day to day running of our Leeds office. The post holder will provide support with the completion of a variety tasks including acting as a health and safety administrator, greeting guests and visitors to the office, responding to queries and liaising with the building management and building security as required.

This is a part time role and the post holder will be required to work 30 hours per week over 4 days (Mon-Thurs) with flexibility.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on
- Location
- Leeds
- Division
- Planning and Development, Rural, Commercial, Business Services
- Function
- Administration
- Contract Type
- Permanent
- Working Hours
- Part Time - Flexible Hours
- Part time hours
- 30H over 4 days (Mon-Thurs) with Flexibility
- Ref No
- 1780

**MAIN TASKS**

Main responsibilities of the role include:

- Provide a high level of efficiency and customer service to all clients and Carter Jonas staff who visit or contact the office.
- Health and Safety Administrator, keeping up to date records of Fire Marshals, First Aiders ensuring their training is valid.
- Manage stationery stocks to ensure adequate provisions at all times including tea and coffee.
- Ensure all post and deliveries are distributed to relevant colleagues and teams throughout the office.
- Manage live and archive file systems with the administrators of each team to ensure adequate physical capacity of the office.
- Maintenance of ISO accreditation compliance standards i.e., completion of office risk assessments for new starters, management of approved contractors
- Maintain the condition of the office including arranging for repairs as necessary and manage cleaning and contract staff.
- Liaison with Building Management, Building Security and Contractors as and when required in order to ensure smooth running of the office.
- Maintain the Carter Jonas access control system to ensure only authorised personnel can gain access to Carter Jonas office.
- Assist office IT Reps including provision of simple IT support from within the office
- General office duties such as filing, photocopying, scanning.
- Assist the adminstration team with management of booking of meeting rooms, including receiving attendees for meetings and arranging refreshments.

**WHAT WILL IT TAKE TO BE SUCCESSFUL?**

Experience in a similar role is desirable, a professional telephone manner, exceptional customer services and good communication skills, a natural ability to collaborate with internal and external people, demonstrating a willingness to consult others for ideas, advice and direction when needed. Attention to detail is paramount, along with strong organisational skills with the ability to prioritise and multi-task. Proficiency in Microsoft Word, Excel and PowerPoint & Outlook. A strong team player with good interpersonal skills and effective Time Management Skills.

**WHY CHOOSE US**:
We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, with the Investors in People Gold accreditation, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

**ABOUT US**:
Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 900 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers - our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

**OUR VALUES**:

- Approachable - We treat every relationship with respect,

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