Senior Administrative Officer: Finance Business

4 weeks ago

Birmingham, United Kingdom University of Wales Trinity Saint David Full time

**Job Ref**

**50870**

**Location**

**Birmingham**

**Salary**

**£27,929 per annum**
- ABOUT US
- The Institute of Inner City Learning (IICL) is one of the University of Wales Trinity Saint David’s four Institutes with campuses in Birmingham and London.
The IICL has multiple intakes per annum, delivers continuous learning, teaching and recruitment cycles and operates in an intensely competitive inner-city and multicultural HE environment. The Institute currently has approx. 4,000 non-residential students on Certificates of Higher Education, Honours degrees, Masters and Doctoral programmes, some of which are also taught at weekends.
- THE ROLE
- The Senior Administrative Officer: Finance Business Support will assist the Senior Finance Business Partner (IICL) produce accurate and timely key management and financial information using financial planning monitoring tools and models to enable effective management decision making. This will involve being the key point of contact overseeing all matters related to student finances across the Institute, providing support to students according to priorities of the academic cycle working collaboratively with internal and external colleagues. The Post holder will be expected to work closely with the Student Loan Company (SLC) and manage the Institute’s student debt, delivering high quality customer services and administrative support.
- MAIN DUTIES
- The duties of the post will vary according to the academic cycle and will be focused in the following areas:
Student Finance
- Monitor IICL student debt and prepare regular student debt reports for the Institute’s senior management.
- Key IICL point of contact for students’ finance queries giving advice on all matters related to tuition fees and working closely with SLC, as well as colleagues across the University in Finance, Registry, Admissions, Student services and Assessment teams.
- Undertake Pre-Liability Change of Circumstances checks for IICL applicants/students.
- Prepare and submit/upload bulk registration confirmations to SLC.
- Manually check outstanding registration confirmations for IICL based students and confirm with SLC as appropriate.
- Prepare and submit/upload bulk attendance confirmations to SLC.
- Manually check outstanding attendance confirmations for IICL based students and confirm with SLC as appropriate.
- Submit Change of Circumstances (course transfers, suspensions, withdrawals by students or by Boards, resumptions) for IICL based students.
- Produce student withdrawal and retention reports for use by the IICL senior management to help them make informed decisions and improve academic outcomes.
- Establish IICL students’ tuition fees funding status and take appropriate action to support students without funding.
- Proactively identifying potential barriers within the student finance processes and initiate steps to continuously improve systems and processes.
- Closely liaise with other teams across the Institute to facilitate swift student registration and required follow up processes.
- Assist Senior Finance Business Partner with ad hoc projects/business cases and any other tasks when required.
- Assist Senior Finance Business Partner to design a robust student debt monitoring system.

Financial management
- Raise purchase orders in accordance with the University’s financial policies and procedures.
- Liaise with the University’s central Purchase Ledger team to ensure the Institute’s invoices are paid in a timely manner.
- Manage the Institute’s corporate credit card purchases and prepare monthly reconciliations for both London and Birmingham campuses for submission to central Finance.
- Assist Senior Finance Business Partner collate information and prepare IICL monthly financial performance reports and ad hoc financial analysis.
- Assist Senior Finance Business Partner prepare IICL budgets, business plans and forecast.
- Assist Senior Finance Business Partner monitor costs against budget and interpret variances.
- Prepare and post journals into the General Ledger.
- REQUIREMENTS
- You should have:

- Educated to degree level
- Educated to a degree level or equivalent professional experience
- Knowledge of Student Loan Company and its processes
- Previous experience providing student support in a Higher Education setting
- Effective organisational skills and demonstrable attention to detail
- Effective and relevant IT skills
- Significant experience in providing customer service or service support
- Effective communication skills, with an ability to communicate at all levels of an organisation
- Ability to manage workload, organising and prioritising work to meet strict financial deadlines
- An ability to work collaboratively with colleagues, when working to a specific project brief and produce measurable results

Please view the Job Description for further details, where you will also find a list of the essential and desirable ‘Person Specification’ criteria.
- BENEFITS

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