Finance Assistant

2 weeks ago

Carlisle, United Kingdom Footprints Education Limited Full time

Footprints Education is owned by John & Sarah Snyder who originally set up the business to help manage film productions and teams starting up new businesses. Through Footprints Education they have helped support educational programs with organisation’s such as Save the Children and Oxfam. The Footprints Admin Team supports the Finance & Admin functions of several businesses owned by John & Sarah, and also supports John by providing Personal Assistant Support.

Office Manager & Administrator
**Job Description**:
**Administration**:

- **Team Organisation**: Organisation and administration of the team calendar. Arrangement of all staff travel.
- **Events**:at times to support any administrative tasks in coordination with the Sales & F&B Teams to assist with upcoming events at the Castle.
- A willingness to complete any other such relevant administrative and organisational tasks to ensure the smooth running of RCC operations.

Office Management:

- **RCC Service Provider Accounts**: Manage RCC accounts (utilities, software, subscriptions) maintain organized records and liaise with providers for needs, returns and amendments.
- **Stationery & Office Supplies**:monitor supply levels of various office sundries across all businesses. Receive and organise requests from other staff members. In liaison with the Operations Manager/Director complete the purchasing of office expenditure requests and maintain adequate records (as per duties listed in Finance Administration).

**Finance**:
**RCC/FEL/RH/JHS XERO**
- **Inbound Invoices/Receipts**:administrate and keep an organised and rigorous record of all expenses using Xero Accounting Software. This responsibility includes developing and maintaining any other relevant financial records.
- **Outbound Invoices**:Collaborate with Finance Manager to compile and organize data for invoicing, manage payments, chase overdue payments and address client invoice queries.
- **Administration**: a willingness to complete any other such relevant tasks that pertain to the smooth running of all business financial operations.
- **Payroll**:Run and administer weekly & monthly Payroll across all businesses in Liaison with Finance Manager.
- **VAT**: Review all upcoming VAT returns ready for submission.
- **Governance**: File Confirmation Statements for all business in Liaison with Finance Manager & Director.
- **Payment Runs**: Prepare weekly payment run for all businesses for bills due to be paid in Liaison with Finance Manager.
- **HR**: Collate and process new starter forms in Xero.

**Person Specification**
- Experience of using Xero Accounting Software or other accounting software
- Exceptional organisational skills and attention to detail
- Strong inter-personal skills and confidence in dealing with people from all backgrounds
- Ability to prioritise and be proactive, acting on own initiative where needed
- Excellent communication skills in English, both oral and written
- Ability and willingness to work as a member of a team
- Excellent IT skills, preferably with experience using Hubspot.
- Ideally has previous experience in a relevant job involving administration and financial support roles.

**Job Type**: Part-time

**Salary**: £25,350.00-£27,300.00 per year

Expected hours: 20 per week

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Financial accounting: 3 years (preferred)

Ability to Commute:

- Carlisle (required)

Work Location: In person

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