Town Clerk

Buckingham Town Council is seeking to appoint a forward thinking and proactive Town Clerk to take responsibility of all aspects of the managerial, financial and administrative operation of the Council.

The Town Clerk will be responsible for the management of the Council’s finances, and is designated as the Responsible Finance Officer. The Town Council aims to provide good quality services for the community and to maintain these to a high standard. The Town Clerk will ensure the delivery of these services and will be accountable to the Town Council.

The Town Clerk will advise the Council on, and assist in the formation of, overall policies to be followed in respect of its activities. In particular, they will produce all information required for making effective decisions. The Town Clerk is accountable to the Council for the effective management of all its resources.

Applicants must be able to demonstrate significant managerial and financial experience, and should have extensive knowledge of local government law and procedures, hold a relevant professional qualification and show that they have, or are willing and able to obtain, the Certificate in Local Council Administration.

**Private and Confidential** - Town Clerk

Buckingham Town Council

Buckingham Centre

Verney Close

Buckingham

MK18 1JP
- Buckingham Town Council is committed to equality of opportunity and actively _

**Post Title**:Town Clerk

**Accountable to**: Chair of Resources Committee

**Job Purpose**:

- Undertake the duties of the Proper Officer and Responsible Financial Officer of Buckingham Town Council and act in accordance with the statutory duty to carry out all the functions, and, in particular, to serve or issue all notifications required by law of a local authority’s Proper Officer
- Take full responsibility for ensuring that the instructions of the Town Council in connection with its function as a Local Authority are carried out
- Advise the Town Council on Standing Orders and policies to be followed, in respect of the Authority’s activities and, in particular, to produce all the information required for making effective decisions
- Be accountable to Buckingham Town Council, for effective management of all its resources
- To ensure an effective organisational structure is developed and implemented to meet the needs of the town council whilst balancing the need for financial efficiencies
- Overall responsibility for all the financial records of the Council and administration of its finances
- Overall responsibility for ensuring compliance with current Health and Safety regulations
- Overall responsibility for Cemetery Management and ensuring the council meets the statutory requirements for the safe custody of all documents, deeds, records and burial registers
- **General Duties**:

- Develop proposals for the long-term strategic vision for Buckingham, taking into account developments in local government policy
- Prepare, in consultation with appropriate members, agendas for meetings of the Town Council and its committees, attend such meetings and prepare minutes for approval
- Manage, monitor and control town council facilities, service agreements and any partnerships entered into by them
- Act as Council’s lead officer for future major projects
- Liaise and represent the council with the public, other public bodies and organisations including attending meetings with key stakeholders and positively promoting the council within the local community
- Identify relevant sector-related information and distribute to Councillors
- Receive and deal appropriately with correspondence and documents on behalf of the Council
- Study reports and other data on matters relating to the business of the Council, and discuss matters with specialists where required
- Draw up, both on their own initiative and as a result of suggestions by Councillors, proposals for consideration by the Council and advise on feasibility, practicability and likely impact/effects of specific courses of action
- Prepare, in consultation with the Chairman, press releases about the activities of or decisions of the Council
- Attend relevant training courses to maintain continuous professional development
- Attend the Conferences of the Association of Local Councils, Society of Local Council Clerks, and other relevant bodies
- Act as a representative of the Town Council at meetings as required
- **People Management**:

- Have overall responsibility for the work of BTC staff ensuring that all requirements of employment legislation are adhered to and to be responsible for all aspects of the management and employment of staff
- Undertake direct line management of specified staff members in keeping with the policies of the Town Council
- Undertake all necessary activities in connection with the management of salaries and conditions of employment
- **Financial / Physical Resources**:

- Act as Responsible Financial Officer for the Council in respect of expenditure, incom