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Office Administrator

4 months ago

Tiverton, United Kingdom Reed Business Support Full time

We are on the search for an Office Administrator to join our vibrant, busy, hardworking and welcoming team.

This role can either be full time or part time depending on circumstances. We are keen to get the right person into the post.

Duties and responsibilities will include:

- Create reports using Excel and process information from them
- Secretarial duties for partners and other members of staff
- Maintain and update customer information to ensure GDPR accurate
- Service invoicing for clients
- Day to day management of bank transactions
- Supplier invoice processing
- Coordinate with the receptionist for the distribution of post/paperwork to staff and clients
- Manage H&S requirements throughout the office
- Basic IT knowledge preferable
- Contact with HMRC via phone and letter
- Working closely with the receptionist to ensure business continuity
- Liaise with the cleaner to ensure standards are being kept up
- Liaise with landlord for business issues
- Liaise with MDDC for council issues/parking permits
- Organise internal meetings for staff
- Manage meeting room calendar for meetings with clients etc
- Set up online meetings
- Arranging mandatory training for staff on an annual basis
- Ensuring all insurance documentation is kept upto date
- Updating Registered Business list bi-annually
- Contract management with suppliers including rates