Notarial Assistant

**About The Role**:
As we are now a Top 60 Law Firm, 800 strong with 10 offices across the UK, the scale of the of central operation and administration required to support this has also grown exponentially.

We are currently looking for a proactive, highly organised, experienced and service focussed individual to fill a crucial Notarial Assistant role. It will be based in Worcester and will report directly to the Public Notary, providing administrative support. This role will be most suited to somebody with experience in a customer focussed role as a big part of the role will liaising with clients, booking appointments, attending meetings and assisting with the drafting of documents.

**Role of a Notarial Assistant**:

- Liaising with potential notary clients to ascertain their needs and understand what document may need notarising.
- Liaising with the Pubic Notary and the client to arrange a suitable time for an in-person meeting.
- Ensuring that the document to be notarised is suitable in advance of the meeting and arranging for scans to be sent across.
- Liaising with client’s lawyers/receiving jurisdiction.
- Attending the meeting with the Public Notary and the clients and ensuring copies of the documents are ready in advance.
- Taking payment during the meeting.
- Preparing invoices after the meeting and sending to the client.
- Reconcile invoices with the bank.
- Assist with filing and writing up of records.

**About You**:
**Person Specification**:
Training will be provided on the notarial support (experience is not a prerequisite). However, you will need to demonstrate strong organisational skills and use good initiative at all times.
- You will have strong administration experience and demonstrate excellent attention to detail in all aspects of your work.
- Have a broad knowledge of administrative tasks in legal practices.
- Strong customer service skills.
- You will have excellent grammatical skills and be fluent in all word processing packages with an understanding of legal terminology.
- Ability to independently manage workload.
- Demonstrate a sound knowledge of IT skills in Microsoft Office, Outlook, Word, Excel and Teams, Zoom, etc.
- Experience within a professional services environment is preferred but not essential.

**About Us**:
**Benefits of working with us**:

- Scottish Widows Pension Scheme
- Support staff bonus scheme
- Electric vehicle scheme
- 27 days annual leave (plus public holidays)
- Happy People / Perks at Work benefits portal
- Cycle to Work scheme
- Life Assurance
- 1/3 gym membership contribution
- Flu vaccinations

**Is HCR the smart move for you?**

HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.

**Why HCR people love their jobs**

Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.

**What career progression will HCR offer you?**

HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams.

**What does HCR believe, achieve and stand for?**

As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards.

With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons