Document Controller

6 months ago

Wembley, United Kingdom Balfour Beatty Full time

**About the role**
Balfour Beatty has an exciting opportunity for a **Document Controller** to join our HS2 Major Projects team to work in **Old Oak Common, London.***

Within this role you'll support the project team, supply chain and others to manage documentation and implement the systems to ensure information is adequately controlled and shared.
**What you'll be doing**
Within this role as a **Document Controller** you'll:

- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan and Document Control Plan (and corresponding procedures) to meet relevant requirements (including ISO 9001);
- Contribute to the development, establishment, and implementation of mechanisms to effectively communicate requirements and corresponding information management / document control management systems; provide ongoing consulting, expertise, direction and support to members of the project team, suppliers and others.
- Support the Document Control Manager to ensure a specific, relevant, and comprehensive set of subcontract requirements relevant to information management / document control have been incorporated within each tender
package.
- Provide appropriate proactive support working collaboratively with the project team, suppliers, and others to ensure information management and document control systems are effectively implemented including:
- Issue document numbers to relevant parties in accordance with the
project requirements.
- Quality check incoming documents (e.g., from designers/ sub
- contractors) in line with the document control procedure.
- Ensure documentation contains the appropriate metadata for
compliance retrieval and audit purposes.
- Provide document support to ensure information is issued and
maintained in an efficient and accessible controlled manner.
- Support the approval / acceptance processes—e.g., assist with collation,
distribution, and close-out of comments.
- Work collaboratively with the Project Team, suppliers, and other interested parties to maintain a system of progressive assurance for the works. For example, this may include checking / compiling assurance ‘packs’ for issue to relevant parties.

**Who we're looking for**
You will have the following:

- Maintains a strong sense of personal ownership relevant to the role, seeks to add value to their function, and maintains a ‘make it happen’ approach.
- Ability to build strong relationships with the project team members, suppliers, client representatives, and other stakeholders.
- Substantial practical experience of document control support in a relevant business environment.
- Experience of building and implementing management frameworks, monitoring their use, and maintaining / improving.
- Ability to gather, analyse and evaluate facts, make appropriate judgements, and act accordingly without undue delay.
- Pays attention to detail and sees thing through to completion.
- Can demonstrate initiative and resilience.
- Knowledge of the sector and experience within a project-based organization.
- Acts professionally both independently and collaboratively with others.
- Has an enquiring and questioning approach to audit work.
- Knowledge of AssetWise, eB and SharePoint.

**Why work for us**
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

**Why join us?**

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

**About us**
Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

**Diversity and inclusion**

Job Reference: BBUK08093

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