Events/programmes Officer

4 weeks ago

London, United Kingdom Hunter Merrifield Full time

**Great opportunity for an experience Events Officer to join a great team and work within this highly respected Membership Organisation with the opportunity to travel internationally**

**Event/Programme Management**:

- lead on the end-to-end delivery of an allocated programme of events/programmes ensuring that they are delivered successfully and meet their objectives.
- ensure that event plans include flexibility to accommodate virtual or hybrid alternatives should the need arise.
- resolve any logístical and resource issues that arise in the process of organising an event, escalating these in a timely manner if necessary.
- work closely with International Affairs colleagues to ensure that logístical arrangements support the goals of the meeting.
- lead on the on-site delivery of events in the UK/host country or thoroughly brief those staff members attending in your stead.
- draft a range of written materials, such as concept notes, briefing documents or reports for committees, speakers, meeting organisers and senior leadership and other audiences.
- work with colleagues across the Society, to find, coordinate and support the organising scientific committees for each meeting or programme.
- effectively manage the budget for events or programmes, ensuring they are run within agreed parameters.
- ensure contributors and participants are appropriately acknowledged and thanked where needed.
- ensure post-event / programme debriefs take place and that lessons learned are acted on in the future.
**Relationship Management**:

- gather input for international scientific meetings from across the organisation and strengthen, develop and manage relationships with key partners (e.g. sister academies, British Council, Embassies etc)
- collaborate with other teams within the Society - including International Affairs, Grants, Policy, IT and AV - and with external key partners to support the development of the programme input ensuring complementarity and added value across a full range ofactivities
- liaise with a variety of Society contacts including Fellows of the Society, other scientists etc
**Reporting and Evaluation**:

- ensure appropriate evaluation methods are employed for all projects and producing output/outcome reports as required
- work with colleagues to ensure compliance with guidelines including appropriate audit and financial controls.
- take a continuous improvement approach to work, ensuring that processes are regularly reviewed and updated.

**Key knowledge and skills**:

- Excellent knowledge of IT (Microsoft Office Suite) and databases
- Excellent interpersonal skills, diplomatic and with a high degree of cultural awareness
- Outstanding written and verbal communication skills with an ability to convey information to a range of audiences in a clear and confident way
- Ability to prioritise and manage a varied workload
- An understanding of the role international interdisciplinary research supports work to tackle global challenges and other scientific endeavours
Demonstrable experience of managing complex events and / or programmes, ideally with international partners
- Highly developed organisational skills, with evidence of strong project management, attention to detail, meticulous planning and organisational skills
- Proven ability to form strong working relationships with a variety of individuals including senior leaders, internal and external stakeholders, and suppliers
- Experience of managing suppliers
- Experience of managing budgets
- Experience of establishing & maintaining a network of contacts

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