Project Planner

2 weeks ago

Newcastle upon Tyne, United Kingdom Department for Work and Pensions Full time

**Details**:
**Reference number**:

- 305796**Salary**:

- £38,469 - £45,919- National £38,469 to £41,480 and inner London £43,755 to £45,919**Job grade**:

- Senior Executive Officer**Contract type**:

- Permanent**Business area**:

- DWP - People, Capability and Place**Type of role**:

- Project Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Blackpool, Leeds, London, Manchester, Newcastle-upon-Tyne, Pontypridd, SheffieldAbout the job

**Job summary**:
Do you want to be part of an energetic, innovative team and bring your skills to one of the biggest changes to the administration of the Civil Service in decades?

We’re looking for people who are flexible, intuitive and are comfortable taking high levels of volume, speed and complexity in their stride.

A number of exciting new roles have come up in the **Synergy Programme**, a cross-departmental group formed in response to Government Business Service’s request for individual departments to group together in ‘clusters’ to drive efficiencies, increase buying power and improve the quality of shared service to our end users - our people.

The Synergy Programme is the largest of five departmental clusters, comprising the Ministry of Justice, Department for Work and Pensions, Department for the Environment, Food and Rural Affairs and the Home Office. The Department of Work and Pensions hosts the Synergy Programme. Your work will impact the procurement arrangements for the next 15 years, impacting over 50% of all Civil Servants - that’s 230,000 people across the four departments and arm’s length bodies.

Success of the Programme is crucial as Civil Servants rely on shared services to provide business critical tools in human resources, finance, payroll, and procurement. It affects everything we do, from joining a department as a new starter, the way we claim for expenses, how we buy goods and services such as our laptops and canteen provisions, to the way we receive our pensions when we retire.

For all jobs located in Wales, the ability to speak Welsh is desirable.

**Job description**:
The role of the Project Planner is to collaborate with stakeholders to ensure all aspects of the project are defined.

The planner provides clarity on key milestones to define what, when and how activities will be organised to ensure the outcomes of a project can be achieved, with the resources available.

They lead on all aspects of project planning, which will include the development, updating and monitoring of plans and schedules.

They identify tasks, activities, interdependencies, risks and outputs for the project and work with the project team to track and monitor progress against the plan throughout the life of the project.
- Support the Synergy Planning Lead in conducting effective internal and external stakeholder engagement at all levels to deliver and maintain an integrated plan for the programme, including generating and tracking milestones.
- Support capability building and the use of best practice in planning and reporting.
- Project performance and controls - Monitor and analyse information, reporting progress, slippage and highlighting areas of risk and opportunity.
- Plan, schedule and run planning meetings ensuring appropriate methods are used, and align to team and programme priorities.
- Support secretariat duties as required delivering meaningful outputs, auditable logs, and records for Synergy governance boards.
- Develop and generate planning reports and data to align with governance reporting processes to support effective decision making
- Support updates and development of the Synergy Dashboard for ET.
- Ensure Change Management processes are followed to agree and document changes to deliverables as agreed with stakeholders.
- Provide day to day support to the Programme Planning Lead.

**Person specification**:
**Essential Criteria**
- Substantial practical experience in the use of the functionality of MS Project including** **developing and tracking Microsoft Project Plans (MPP) and produce detailed Work, and Product Breakdown Structures (WBS, & PBS). **(Lead Criteria)**:

- Experience and proven track record of Project Planning of medium to large scale IT-enabled business change projects, involving multiple delivery partners. **(Lead Criteria)**:

- Able to provide expert advice on planning processes throughout the lifecycle of the project.
- Experience of using advanced MS Excel skills to analyse planning data, assessing for areas of concern, and presenting that data in charts and summary tables appropriate for multiple target audiences
- Experience of generating management information reports, ideally automatically through MS Project for multiple audiences.

**Desirable Criteria**
- Have a recognised or a willingness to work towards achieving a PPM practitioner-level qual

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