Facilities/office Coordinator

**Facilities/Office Coordinator, Swansea - £28,000 to £30,000pa**

Reporting to the Finance Manager, you will be responsible for the smooth running of their Swansea Office which will include, Facilities, Reception, (meeting and greeting new visitors), Security, H&S, Mail, Room Hire, Stationery/Equipment, Refreshments and helping HR & Finance as required.

**Main duties include**:
**Office Duties/ Buildings**
- Liaising with contractors such as: cleaning operations/standards, waste management, PAT testing, fire alarm system maintenance checks, security, coffee machines etc.
- Ensuring the physical aspects and aesthetics of the office are managed and maintained to a high standard.
- Ensuring that the office environment is a safe and a desirable place to work.
- Responsible for daily checks of the building to monitor maintenance standards, lighting and heating use, checking that windows and doors are working and secured.

**Reception Management**
- Meeting and greeting visitors upon arrival whilst ensuring the Reception area is kept presentable at all times.

**Room Booking**
- Managing conference room bookings online.
- Setting-up meeting rooms with the appropriate equipment/refreshments etc and ensure they are kept clean and tidy.

**Hospitality/Stationery/Equipment**
- Booking and arranging team lunches where appropriate.
- Assisting with stock replenishment, for example: sundries, (milk, fruit, coffee, tea, water) stationery and cleaning supplies.
- Ensuring printers are maintained and fully stocked with paper.
- Managing the stationery ordering process, maintaining stock levels.
- Ordering equipment (laptops/phones/monitors/keyboards).

**New Starter /Leaver Protocol**
- Carrying out office tours for new starters, ensuring they are issued with a key fob, are trained on using the printers and are aware of office health & safety protocols to ensure compliance.
- Managing the equipment ordering process for new starters and assist HR with general office duties.

**Finance**
- Supporting the Finance Manager with some Finance related duties such as Petty cash and carrying out weekly and monthly reconciliations.

**General Office duties**
- Helping to organise office social events.
- Opening and distributing all incoming post daily and collect any outgoing post
- Ensuring waste bins are emptied and taken to the appropriate drop off point.
- Ensuring car park is properly maintained.

**Experience and Skills required**:

- A minimum of 3 years working within Facilities or as an Office Manager/Coordinator
- Well presented/professional, articulate, organised and friendly
- Basic understanding of IT and peripheral equipment eg Printers etc
- MS office competency
- Accurate, good attention to detail

**Hours**:
Full time 35 hours per week - Monday to Friday (no hybrid)

FOR FURTHER DETAILS PLEASE CALL FOR A CONFIDENTIAL CHAT
- (NLR is acting as an Employment Agency on behalf of its Client)_

**Job Types**: Full-time, Permanent

**Salary**: £28,000.00-£30,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Transport links

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Llansamlet: reliably commute or plan to relocate before starting work (required)

Work Location: In person